Office Administrator Jobs

Job no: 516858
Work type: On Campus
Location: Normal, Illinois

Title: Office Administrator
Division Name: Academic Affairs
Department: Academic Senate
Campus Location: Normal, IL

Job Summary

Within the limits established by the Illinois legislative statute, the Board of Higher Education, and the Board of Trustees, the Academic Senate is the primary governing body that recommends educational policy for the University and advises the President on its implementation. The Academic Senate also provides for faculty, staff, and student participation in academic governance.
The Academic Senate has substantial authority in shaping policy across significant areas of the University. Its central role in University governance is primarily recognized in three documents: the University Constitution, the Bylaws of the Academic Senate, and the Memorandum of Understanding. More information is available on the Senate's website.
The Office Administrator for the Academic Senate coordinates and supports the activities and functions of the Senate and its internal committees, supports the Senate leadership, and creates and maintains records of the Senate's activities.

Salary Rate / Pay Rate

$17.72 - $23.04 per hour

Required Qualifications

Preferred Qualifications

Work Hours

8:00am-4:30pm Monday through Friday, occasional evening meetings

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

Proposed Starting Date

July 2023

Required Applicant Documents

Cover Letter - Should address how your qualifications, knowledge, skills, and experience align with this position.

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
This position is represented by AFSCME Local 3236-Clericals.

Contact Information for Applicants

Kira Shelton
Human Resources
[email protected]
(309) 438-2120

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.