Office Administrator Jobs

As an Office Administrator with Opinion Dynamics, you will play an important role in organizing, managing and maintaining our offices and supporting our teams and senior leaders. An ability to multitask, manage/organize complex schedules, and meet changing deadlines is essential to the position. The ideal candidate should have excellent oral and written communication skills, be highly organized, and have a strong ability to multitask. This position is 4 days/week (32 hours). It will be in-person out of our Waltham office Monday-Thursday.

In this role, your responsibilities will include:

• Assisting in the preparation of reports and proposals
• Maintaining digital and printed project/contractual documentation and process certificate of insurance requests
• Managing travel logistics for visiting employees
• Assisting with accounting department
• Processing incentives/gift cards for survey projects
• Assisting with internal corporate events and additional projects as needed
• Scheduling meetings for C-Suite Executives and the Senior Leadership Team
• Leading facilities management and office supply ordering across all offices and remote employees; acting as vendor liaison managing orders and payments

Qualifications:

• Detail oriented, strong time management skills, resourceful
• Proficiency in Microsoft Office Suite
• Exceptional written and oral skills
• 2-4 years related work experience in related field (office administration, accounting, office management)

Position details:

• This position is eligible for all benefits including health benefits, PTO, 401K etc.
• Hourly range- $29 – $31/hour
• This position is 4 days/week. It will be in-person out of our Waltham office Monday-Thursday.