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Obgyn Research Administrative Assistant

Company

NorthShore University HealthSystem
Address , Evanston
Employment type FULL_TIME
Salary
Expires 2023-11-08
Posted at 8 months ago
Job Description
OBGYN Research Administrative Assistant - ( 87575 )

Position Highlights:
  • Position: Administrative Assistant for OBGYN Research
  • Full Time/Part Time: Full Time
  • Location: Evanston, IL
  • Hours: Monday-Friday, 8AM-4:30PM
  • Required Travel: No

What you will need:
  • Skills: Knowledge of medical terminology and EndNote a plus. Advanced knowledge of and facility with personal computers with expertise in complicated document formatting in both Word and Excel is essential. Excellent communication, organization, and customer service skills; excellent English language usage and grammatical skills; attention to detail; ability to prioritize multiple projects/tasks. Ability to act independently, have good judgment, and work with minimal supervision, as well as having the willingness to accept challenging projects. Must proactively seek out sources for instruction and complete projects appropriately and in a timely fashion.
  • Education: HS Diploma/BA preferred
  • Experience: Secretarial, administrative or organizational experience.

What you will do:

  • Email participants to set up meetings, send out agendas and at times take notes and send out minutes
  • Draft documents and/or assist in the preparation of documents, including letters of recommendation.
  • Maintain files and records on current and past studies, including grant start and end dates, amounts, activity codes and EH numbers
  • Help with obtaining signatures for documents
  • Maintain accurate list of clinical offices, providers and practice managers
  • Coordinate business travel arrangements including submission of expense reports.
  • Assist with gift card procurement and ordering other study supplies
  • Coordinate sending slides, poster printing and preparation for presentations and speaking engagements
  • Make copies of flyers, consent forms, informational pamphlets; create folders
  • Assist with preparation and submission of publications
  • Accept deliveries for research teams
  • Process contingent worker paperwork, parking forms, ordering keys
  • Keep Research Staff lists and organizational charts up to date
  • Coordinate logistics, such as room set-up, audio-visual needs, registration set-up and catering and other event coordination.

NorthShore University HealthSystem (NorthShore) is an integrated healthcare delivery system consistently ranked a Top 15 Major Teaching Hospital in the U.S. Headquartered in Evanston, Illinois, NorthShore comprises five hospitals (Evanston, Glenbrook, Highland Park, Skokie and Swedish), 140 Medical Group and Specialty Care offices, and more than 3,000 physicians, serving over 635,000 patients. The organization supports academics and research as the principal teaching affiliate for the University of Chicago Pritzker School of Medicine. Recognized for nursing excellence, NorthShore is a Magnet designated organization-the first system in Illinois to receive this prestigious honor. NorthShore has an established reputation and employs over 12,500 people.

At NorthShore University HealthSystem, diversity, equity and inclusion are at the core of our mission to support our team members and patients – irrespective of race, ethnicity, age, gender, sexual orientation or socioeconomic status. We believe that by recognizing and embracing our differences we create an organization that welcomes all to contribute and grow. We invite all candidates to our team, as we continue to build on the incredible value our diverse talent brings to our organization, our community and our patients.

When you work for NorthShore, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.northshore.org) to better understand how NorthShore delivers on its mission "to preserve and improve human life" through superior clinical care, academic excellence and innovative research.

NorthShore is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

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Job Posting : Aug 1, 2023, 2:07:56 PM