Music Coordinator Jobs

Every great story has a new beginning, and yours starts here.

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

• Coordinates both creative and administrative duties associated with music searches, on and off-camera performances, and script review for Warner Bros. TV; works with music vendors and other outside music resources; maintains production contacts and schedules; updates and organizes digital archives, databases, and online resources; oversees A/V equipment and use; provides essential support fielding phones, scheduling meetings, maintaining department calendars, distribute mail, create reports, and manage project related expenses.

Your Role Accountabilities

• Reads and reviews scripts and revisions noting music uses, logging and reporting any cues, on camera performance or changes.
• Researches all music related requests, including commercial/library music, artist/composer information, and musical genre inquiries.
• Provides back-up coverage for other department assistants as needed
• Schedules appointments, meetings, arrange guest parking, prepare meeting facilities, manage computer and A/V resources, etc.
• Drawing upon knowledge of current music trends, assists in making requests to music licensors to gather music submissions for specific searches, organize for review, and prepare pitches as requested for distribution to the shows.
• Performs other related administrative and departmental duties as assigned.
• Types correspondence and/or reports (i.e. expense reports, weekly reports).
• Creates links, uploads/downloads files, sets up file sharing permissions for third parties, converts files to requested formats and coordinate delivery to shows and other departments as needed.
• Completes monthly expense reports for music purchases and reconciles P-Card purchases.
• Assists with contacting, and maintaining the database of potential musicians for sideline and recording sessions, collecting photos, pertinent information and availability.
• Tracks and maintains staff and crew lists, production and post schedules electronically, to ensure they are all up-to-date as changes are made throughout the season.
• Organizes and sets up Zoom and Microsoft Teams conferences, answers telephones, screens, logs, and places/organizes calls and conferences, maintains and updates industry contacts for the department.
• Assists with providing resources for; and obtaining schedules, assets, episodic score and materials, reconciling cue sheets, and other pertinent details as needed from; music supervisors, music editors, composers, production and post departments of every show. Works closely with others within the department to collect such information and assemble documents and reports.
• Organizes and maintains various departmental files, logs, network databases, on-camera performance charts and filing systems.
• Assists with preparation of presentation and demo materials utilizing current industry software, techniques, and resources.
• Imports/digitizes and keeps records of all outgoing/incoming music, maintaining the Music Archive with acquired promotional product from record labels and music publishers, or by purchasing music at retail outlets, including acquisition of original work-for-hire assets.
• Opens, reviews, and distributes incoming mail.

Qualifications & Experience

Work Experience

• Must have music Industry background.

Education, Professional Training, Technical Training or Certification

• High School diploma or equivalent
• College Degree Preferred

Knowledge/Skills

• Knowledge of Pro Tools, Final Cut Pro, Logic Pro, Main Stage, iTunes, Garage Band, iMovie, Photoshop, and other multimedia applications Preferred.
• Proficient in Mac and Windows PC programs: Microsoft Word, Excel, Outlook, and PowerPoint.
• Must have ability to perform research as required.
• Knowledge of new media and digital file delivery systems (incl. FTP, Box, iCloud, etc.)
• Knowledge of report and letter formats.
• Must have working knowledge of all music genres, styles and basic music synchronization clearance and licensing procedures.

Other Requirements

• Must be willing to work as a team and be available to all department areas.
• Must be able to pay close attention to detail, follow through, and be a self-starter.
• Must be able to communicate effectively and tactfully with all contacts.
• Must be able to be flexible with hours.
• Must be able to handle confidential information.
• Must be well organized and proofread all incoming and outgoing work with grammatical skill
• Must be able to prioritize tasks in a high traffic/fast paced environment under constant deadlines and with accuracy.

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. $37,521.00 - $69,682.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO).

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at [email protected].