Meeting And Events, Fall Intern 2023

Meeting and Events Intern

SUMMARY

This position was created to provide hands-on experience with the various facets of association event planning, including small meetings as well as a large-scale convention & trade show. The candidate will spend time with NCBA staff learning about: association management operations, registration, housing, catering, audio-visual, sponsorships sales, customer service, supplier relations, exhibits/trade show, event marketing, entertainment, and overall event production. Intern dates 15 September, 2023 – 15 December, 2023. Opportunity to act as support staff during events, including the Cattle Industry Convention and NCBA Tradeshow in Orlando, Florida: Dates: January 31-February 2, 2024.

ESSENTIAL FUNCTIONS

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.

• Provides customer assistance to registrants via e-mail and telephone and completes data entry of registration forms into the registration system
• Uses the Function Sheet System to enter details for events taking place during small and large meetings that will be included in the specs book sent to the hotels and convention center (date, time, room set-up, catering & audio-visual needs, etc.)
• Assists with monitoring hotel block pick-ups
• Additional duties as assigned
• Assists with reserved seating charts and VIP experiences
• Manages inventory registration supplies and places orders with vendors to ensure sufficient quantities for meetings
• Assists with marketing the convention, including convention website updates and email marketing campaigns
• Acts as support staff during events, including the Cattle Industry Convention and NCBA Tradeshow

MINIMUM QUALIFICATIONS

• EDUCATION - Must currently be enrolled in a hospitality, tourism, or event management program or an agriculture, animal science, agriculture communications, or agricultural marketing program or a comparable degree program with an interest in event production
• SKILLS- Must be innovative with event coordination skills, pleasant, outgoing, and at ease meeting new people. Strong customer service skills are required. Must be organized and detail oriented. Must possess excellent communication skills (oral, written) and interpersonal skills. Proficiency with Microsoft office software (Word, Excel, PowerPoint, Outlook).
• EXPERIENCE – Must have intermediate knowledge of computer programs including Microsoft Word, Excel, and Outlook and the internet.

Company Description

Initiated in 1898, the National Cattlemen's Beef Association is the marketing organization and trade association for America's one million cattle farmers and ranchers. With offices in Denver and Washington, D.C., NCBA is a consumer-focused, producer-directed organization representing the largest segment of the nation's food and fiber industry. NCBA works to achieve the vision: "To be the trusted leader and definitive voice of the U.S. cattle and beef industry."

NCBA was voted a Denver Post 2021 Top Work Place by employees based on several aspects of workplace culture including collaboration, execution and excellence. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

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