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Company

Rutgers University
Address , Newark, 07102, Nj
Employment type FULL_TIME
Salary
Expires 2023-07-24
Posted at 11 months ago
Job Description

Position Details

Position Information

Recruitment/Posting Title
Medical Office Assistant

Job Category
Staff & Executive - Administrative & Support

Department
NJMS-Psychiatry

Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.

Posting Summary
Rutgers, The State University of New Jersey is seeking a Medical Office Assistant for Psychiatry Department within the New Jersey Medical School. Under the direction of the Manager, Clinical Services, the Medical Office Assistant will provide support with the daily activities of a medical office including filing, telephone coverage, appointment scheduling, registration, and patient referrals by performing the following duties.
Among the key duties of this position are the following:
  • Coordinates referrals for patients through insurance and other physician offices.
  • Conducts reminder calls to all patients.
  • Answers telephones and either responds to inquiry, directs caller to appropriate personnel, or transcribes messages for a return call from other staff.
  • Greets and directs patients and visitors.
  • Organizes and maintains a filing system for patient charts, including generating new charts, filing, and pulling charts.
  • Schedules appointments and enters appointment date and time into computerized scheduler.
  • Registers patients by verifying that patient’s record is up to date and accurate. Makes appropriate demographic and insurance changes in computer system and on patient’s chart.

Position Status
Full Time

Hours Per Week

Daily Work Shift
Day

Work Arrangement

FLSA
Nonexempt

Grade
1550

Position Salary
1550-20.86/hr.

Annual Minimum Salary
20.360

Annual Mid Range Salary
20.860

Annual Maximum Salary
21.490

Standard Hours
40.00

Union Description
Teamsters, Local 97

Payroll Designation
PeopleSoft

Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.


Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
PERS

Qualifications

Minimum Education and Experience
  • High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities
  • Knowledge and experience in Word Processing software and general computer applications.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment
  • Must be able to lift or exert force up to twenty-five (25) pounds.

Special Conditions

Posting Details

Posting Number
23ST1500

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Newark (RBHS)

City
Newark

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.