Management Coordinator Jobs

Title- Transaction Management Coordinator

Location- WA140-Seattle-2401 Utah Avenue South

Duration- 2 months

Shift Timing-M-F approximately 8-5.

An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols including COVID-19 proof of vaccination when required.

What is a day in the life like for the person in this role?

• This role will be onsite daily, managing signing activities for a fast paced client team. Day to day tasks involve printing and organizing items for signature, mailing partially executed items out via Fedex, logging and submitting fully executed items to other teams for processing.

JOD DESCRIPTION-

• Prepares and tracks correspondence for broker engagements and commission collection. Assists with resolution of landlord-tenant issues.
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
• Tracks and reports upcoming lease expirations and other critical dates to CRE team members.
• Provides oversight of project file (hard copy and database) maintenance to ensure all required documentation is included in the file or database.
• None Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Prepares, assembles, coordinates, and completes closing procedures of approval packages for lease and own acquisitions, dispositions, estoppel certificates, and SNDAs in accordance with Client's policies and procedures.
• Reviews and verifies monthly accounting variance reports and assists in preparation of client reporting.
• Ability to write routine reports and correspondence.
• Other duties may be assigned No formal supervisory responsibilities in this position.
• Gathers and coordinates real estate market data, so that Transaction Manager understands the conditions of the market area.
• Ability to calculate simple figures such as percentages.
• Ability to learn and operate industry specific databases and software.
• Facilitates commission invoicing and tracking.
• Ability to respond to common inquiries or complaints from clients, co- workers, and/or supervisor.
• Advanced skills in Microsoft Word, Excel, and PowerPoint.
• Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations.
• Supports Corporate Real Estate (CRE) team members with any documentation related to the transaction process flow, such as lease and own acquisitions, dispositions, estoppel certificates, subordination, non-disturbance, and attornment (SNDA) documents, and notices to exercise lease options, among additional items as directed by CRE team members in accordance with Client's policies and procedures.
• Ability to multi-task, work in cross-functional teams, perform under short time frames, perform efficient resource planning, establish and maintain internal and external professional relationships and prioritize workload.
• Requires basic analytical skills.
• Requires basic knowledge of financial terms and principles.
• Bachelor's degree preferred or any similar combination of education and experience.
• Submits, tracks, and follows up on customer survey and update log.
• May coordinate work and assign tasks.
• Strong problem solving and organizational skills.
• May provide informal assistance such as technical guidance and/or training to coworkers.
• Provides broad tactical and operational support to a team of transaction management professionals assigned to a corporate client account team.
• Errors in judgment may cause significant impact to client, co-workers, and supervisor.
• Assists with the transaction management team's ongoing performance of multi-market transaction assignments.