Legal Billing Analyst Jobs

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Why Ciena:

• We realize time away to recharge is important. We offer flexible paid time off!
• We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
• We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
• We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
• Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.
• We believe an inclusive, diverse, and barrier-free work environment makes for empowered and committed employees.
• We know that financial security is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.

How You Will Contribute:

Manage end to end legal expenditure processes, from onboarding vendors to accruals and payments.

Responsibilities:

Administers the Legal Department's e-billing/matter management system (Legal Tracker), including:

• First line invoice review/approval
• Opening and closing matters,
• Ensuring system rules align with Ciena billing guidelines,
• Provide system troubleshooting, support and training to all internal and external system users
• Maintaining law firm/vendor and Ciena user system access,
• Performance of other data entry and daily system maintenance required to ensure the accuracy and integrity of the system
• Establishing and managing review of approval workflows,
• Identifying and reconciling data inconsistencies within the system,

Initiate onboarding process of new firms and legal vendors, and maintain vendor information in Ciena’s financial systems

Work with the external law firms/vendors and the Ciena Legal and accounting departments to ensure proper allocation of matters and invoices and timely approval and payment of invoices

Assists with projects related to reducing legal expenses and improving department efficiencies, including billing processes and procedures

May perform other administrative tasks such as submission of check requests and wire transfers, and responding to audit requests

Research payment status of invoices in Oracle and assist with clearing any errors

Support accruals process with Accounting

What Does Ciena Expect of You?

• Relationship builder – you’re capable of building trusted and collaborative internal and external working relationships quickly with the ability to influence through persuasion, negotiation, and consensus building.
• Agility – you are readily able to manage competing and ever-changing priorities.
• Initiative – You’re a self-starter who works with limited direction, is committed to delivering against aggressive deadlines, and does whatever it takes to get the job done.

• The flexibility to work independently and as part of a broader team – you thrive in a matrixed, multi-disciplinary team environment, but are comfortable working independently as required.
• Communication expertise – you have the ability to quickly understand requirements and tailor your message and ideas to the audience to ensure understanding and agreement.
• A commitment to learning – you keep on top of industry trends and apply that knowledge in the best interests of Ciena. #LI-SG

At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.