Legal Assistant Jobs

Who We Are:

• Coke Florida was named as a 2023 US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.
• Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States.
• Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR.

What We Offer:
Eligible full time Coke Florida Associates can participate in our Total Rewards Program which includes:

• Three weeks of vacation pay, and 11 company paid holidays*
• 401K program with healthy company match
• Total Wellness Programs including health, dental and vision plans
• Employee Assistance Programs (EAP)
• Competitive compensation
• Tuition reimbursement
• Supplemental Life Insurance

Coke Florida is looking for a Legal Assistant to work out of our Tampa HQ location.
What You Will Do:
Coke Florida is seeking to ad a key member to its legal team by employing a dynamic Legal Assistant to support the Coke Florida legal team.
Responsibilities of the Legal Assistant will include the following, with the assistance and oversight of counsel as necessary:

• Utilizing internal tools, prepare contracts and other documents for signatures from officers of the company and circulating final, signed contracts to the relevant parties, as necessary.
• Reviewing and revising filed with local governmental entities (e.g., notices of commencement, letters of authorization, other permit applications, etc.)
• Maintaining physical and electronic filing for all legal matters.
• Performing as Notary Public, or otherwise become certified to be a Notary Public.
• Assisting with other projects, as assigned.
• Assisting in the management of Coke Florida’s litigation holds (drafting, issuance, and post-issuance compliance management).
• Monitoring Legal inboxes (e.g., Legal Invoices, Legal Documents, Office of the General Counsel); responding or forwarding to the appropriate attorney or other departments.
• Responding to cross-functional team members with requests for contracts.
• Submitting and overseeing the payment of approved invoices from various vendors including outside counsel.
• Assisting in the management and responses to discovery requests and third-party subpoenas (receiving the subpoena, communicating with issuing law firms, gathering the documents, preparing responsive letters, preparing the production, and sending responses, etc.).
• Compiling and tracking data, including data on Coke Florida contracts, in Excel or similar formats.
• Performing other typical administrative duties such as shredding, copying, scanning, managing incoming and outgoing mail, managing expense reimbursements, new associate/intern access, etc.
• Assisting in the creation/update of presentations, NDAs, contracts, and templates.
• Preparing and responding to correspondence under the supervision of counsel.
• Managing calendars of multiple legal team members.
• Coordinating and scheduling on-site and off-site meetings and travel arrangements for the legal team.

For this role, you will need:

• Solid business acumen and informed on current events in the business world
• Excellent time management and organizational skills.
• Must be technology savvy and highly proficient with Microsoft Outlook, Word, Excel and PowerPoint
• Professional demeanor with the ability to interact and collaborate effectively with employees at all levels.
• Initiative-taking and resourceful with the ability to work independently.
• Close attention to detail and excellent proofreading skills.
• Notary Public (or willing to become one) – at company’s expense required.
• Ability to manage confidential and sensitive issues with maturity and professionalism and maintain strict confidence.
• Experience with both transactional and litigation practices preferred.
• Associate degree or higher. Paralegal certificate is a plus.
• Strong project management, process improvement and event planning skills
• Highly proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
• Must be available to travel as needed
• Ability to work in a fast-paced environment with the ability to adjust priorities in response to unanticipated events.
• Basic knowledge of legal transactional and litigation practices.
• 5+ years of experience as a legal assistant/legal administrative assistant either in-house or at a law firm.
• Prior experience as a legal assistant/legal administrative assistant supporting multiple attorneys.

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.
Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.
Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.