Legal Administrative Assistant (Litigation)

JOB TITLE: Legal Administrative Assistant (Litigation/Bankruptcy)
FLSA STATUS: Non-exempt
SCHEDULE: Full-Time; M-F 8:30-5:00
LOCATION: Denver, Colorado office (hybrid work environment)

JOB SUMMARY

The Legal Administrative Assistant position is a non-exempt, full-time position based in our Denver, Colorado office. This position is responsible for providing administrative support to multiple attorneys and other timekeepers in various practice areas of law, with a focus on our litigation and bankruptcy practice areas. It requires a confident, proactive professional with solid administrative experience. The ideal candidate will possess superb organizational skills, the ability to handle a multitude of tasks simultaneously, adapt quickly to meet deadlines and regularly exercise independent judgment.

Benefits Provided: Medical, Dental, Vision, 401K, Paid Parental Leave

Compensation: $31.26/hour - $41.35/hour

PRIMARY RESPONSIBILITIES

• Prepare daily time entry for partners and other attorneys, as approved by management and submit in a timely manner
• Provide event planning and coordination support as needed
• Submit check requests and prepare/submit expense reimbursements
• Proactively demonstrate effective teamwork and provide assistance to other LAAs and timekeepers as time permits
• Interact with staff and attorneys at all levels in a fast-paced environment, sometimes under pressure,
• Review and submit conflict checks, new clients and client matter
• Create, maintain and index client files, paper and electronic, in partnership with Records department.
• Assist with preparing, drafting, and proofreading documents, including cross-referencing, and running document comparisons
• Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality
• Perform routine filing, file retrieval and update document management system as necessary
• Track and report CLE hours for assigned attorneys
• Proactively manage busy calendars, prioritizing meeting requests with internal and external groups; schedule meetings, inform others of timekeepers’ whereabouts
• Manage incoming and outgoing electronic communications (including telephone, e-mail, and fax)
• Has gained proficiency in multiple competencies relevant to the job
• Coordinate travel arrangements and prepare itineraries
• Assist timekeepers with daily filings and legal research
• Independently use sound judgment and initiative to develop project timelines. Anticipate business needs of timekeepers; prioritize assignments, meet deadlines
• May need to interact with clients or participate in meetings discussing sensitive or confidential matters
• Partner with Accounting department to ensure accuracy in billing pursuant to client requirements; perform pre-bill edits, prepare invoices for payment as requested by timekeepers
• Schedule and coordinate conference rooms including hospitality, facility and technology needs
• Organize, analyze, and identify relevant judicial decisions, statutes, legal articles, codes and other pertinent materials from various jurisdictions
• Type, format, edit, and save documents in document management system; responsible for transcribing dictation
• Work collaboratively and cooperatively with other shared services departments
• Remaining flexible, proactive, resourceful, and efficient

QUALIFICATIONS / SKILLS

• Experience in the area of litigation required
• Typing speed of 60 wpm preferred
• 4-10 years prior experience as an administrative assistant required
• Advanced skills with Microsoft Office required, including Word, Outlook, Excel, and PowerPoint
• Experience in law firm or corporate legal department preferred; experience in multiple areas of law a plus
• Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem solving skills, and proactive business style required
• Some college preferred; background in legal studies/paralegal studies a plus

PHYSICAL REQUIREMENTS

• Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time
• Ability to perform repetitive motions required
• Ability to occasionally or routinely lift up to 10 – 20 lbs
• Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print
• Ability to efficiently communicate

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.