Inpatient Medical Records Clerk

Performs inpatient chart analysis for medical record documentation requirements, notifies surgeons of status of outstanding surgical reports, provides statistical support for the timely and accurate completion of inpatient and ambulatory medical records, and notifies physicians of the status of their incomplete records. Accountable for ensuring all special requests for charts for auditing, billing and review are performed in a timely manner.

• Processes newborn information into the Electronic Birth Registration System, maintains confidentiality for adoptions and handling of records considered as privileged. Assists Funeral Homes, with completion of Death Certificates for our patients.
• Retrieve and Process Hospital ECT encounters. Prints Daily Hospital ECT census sheets, to complete the tracking and reporting process, before sending the required information to the Outpatient Medical Records for scanning into HealthConnect.
• Analyzes charts of multiple facilities for required documents and signatures from each clinician that participated in the care of the patient during the encounter. Monitors reports in EMR to identify delinquent charts and prioritize and ensure physician completion and removal of delinquency from the Chart Deficiency Tracking System. Communicate with physicians by all available means to facilitate completion of chart prior to delinquency date.
• Answering department phones and responding to all department requests. Filing and Faxing of documents. Provide technical and administrative assistance for other health information services functions. Performs all other duties as assigned.

• Minimum six (6) months experience with the EHR - Electronic Health Record.
• Minimum one (1) year in compiling hospital chart deficiency data.

• High School Diploma or General Education Development (GED) required.

• N/A

• Working knowledge of chart deficiency automated systems.
• Demonstrated ability to easily adapt to unfamiliar automated systems and office equipment.
• Demonstrated ability to communicate in an effective manner, verbally and written.

• RHIT
• Completed training in Outlook and Teams systems
• Completed basic training in automated systems and a working knowledge of chart deficiency automated systems in a health maintenance organization structure.
• Minimum two (2) years of experience in compiling hospital chart deficiency data, working knowledge of the EHR - Electronic Health Record.
• Ability to identify potential problems, visualizes a resolution, and effect a change through positive communication.

PrimaryLocation : Oregon,Clackamas,Regional Process Center
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:00 AM
WorkingHoursEnd : 04:30 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : NUE-NW-02|NUE|Non Union Employee
Job Level : Entry Level
Job Category : Medical Records,Health Information Management
Department : Portland Regional Process Ctr - Medical Records Admin - 1008
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.