Human Resources Administrative Assistant

High level administrative support to the Human Resources department, including HR Vice Presidents and Director on the Corporate Human Resources Team.

Reporting & Working Relationships:

• Supports the overall HR department, members of HR leadership and teams as assigned
• Interacts regularly with other region executives and corporate department heads
• Supports and interacts with all members of the department
• Administrative Support for the Vice Presidents and Director of the Corporate Human Resources team
• Reports to Vice President of Total Rewards

Key Responsibilities:

• Coordinate travel flights and accommodations
• Other tasks and duties as assigned
• High- level calendar and schedule management
• Coordinate department activities and event planning, including presentation support and design
• Assist and support the department in preparing for meetings, including meeting materials, keeping track of meeting progress and follow up items and preparing/revising correspondence and other documents, as necessary
• Compose and produce a variety of business correspondence, communications, reports, confidential documents and/or forms
• Review and reconcile office and vendor invoices
• Order office supplies as needed
• Prepare and process expense reports
• Schedule, plan and coordinate internal meetings, lunches/dinners, interviews, video conferences and conference calls
• Track, maintain and report on various data to support leadership team
• Negotiate and administer contract and/or agreements

Qualifications:

• Able to assist multiple team members with competing priorities and meet deadlines
• Experience in working in a fast-paced environment with the ability to meet daily deadlines
• Strong attention to detail and solid follow through
• Ability to write and communicate effectively
• Due to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is critical
• High proficiency with Outlook, Word, Excel, PowerPoint and various Adobe programs
• 3-5 years of administrative support experience

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.