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Grant And Contract Administrator I

Company

University of Arizona
Address , Tucson, Az
Employment type FULL_TIME
Salary $43,729 - $57,135 a year
Expires 2023-06-07
Posted at 1 year ago
Job Description
Posting Number
req14309

Department
ENGR Business Services-HMBC

Department Website Link

Location
Main Campus

Address
Tucson, AZ USA

Position Highlights
This position serves to support the Harshbarger-Mines Business Center, HMBC, Grants & Contracts Team, a center that supports four academic departments and the School of Mining and Mineral Resources in the College of Engineering. This position is part of a team responsible for a portfolio of 82 faculty members, 560 undergrad students, 95 graduate students, and active research projects whose FY22 expenditures exceeded $11M. The mission of the Grants & Contracts Team is to streamline grant management and financial activities for the faculty; some of the primary duties include digital account maintenance, providing account projections, and monitoring payroll and operational expenses. This position will provide guidance to faculty, staff, and students regarding UA financial policies and procedures to ensure compliance and efficiency.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.



Duties & Responsibilities

Digital Account Maintenance: Setup and monitor digital accounts for all grants, maintain account-specific notes and internal spreadsheets, verify proper award documents and budgets are saved; assist with account template improvements.

Financial Account Balance & Projections: Respond to account balance inquiries, complete in-depth analysis of posted expenses, ensure allowability, investigate open encumbrances and available balances, manually track pending charges (not yet inputted in the system). Communicate hiring/purchasing options to faculty based on expense forecasts.

Financial System Monitoring: Update and maintain Position Distributions, complete Salary Transfers, process External Awards and Financial Aide requests; Input Capital Requisitions, complete General Expense Corrections, review Transaction Detail reports, communicate concerns or updates to faculty regarding specific expenses.

Financial Compliance and Training: Internal trainings, team workshops, streamline reporting mechanisms and templates to aid in Financial reporting (HMBC/Sponsored Projects) and Technical/Progress reporting; provide policy and procedural information to faculty regarding any applicable university, state, local government, or federal partner.

Financial Reporting: Review auto-generated reports with faculty on monthly and/or quarterly basis; assist with financial reports due to internal or external partners. Provide manually-created reports which fall outside the UA Analytics tools currently in place.

Knowledge, Skills, and Abilities:
General knowledge and use of principles, theories and concepts.
Competent in all job functions
General understanding of the industry practices, techniques and standards.



Minimum Qualifications
  • Bachelor’s degree or equivalent advanced learning attained through experience required.
  • Minimum of 1 year of grant management experience (post-award).

Preferred Qualifications
  • Experience with budgeting and sponsored research accounting.
  • Experience using UAccess Financial, Research, Employee, Analytics, and Student.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Research

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$43,729 - $57,135 DOE

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Grade
6

Career Stream and Level
PC1

Job Family
Grant & Contract Admin

Job Function
Research

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date
5/1/2023

Expected End Date

Contact Information for Candidates

Open Date
4/7/2023

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.