Graduate Program Advisor Jobs

Req #: 224082
Department: GRADUATE SCHOOL - NEUROSCIENCE PROGRAM
Posting Date: 06/30/2023
Closing Info: Open Until Filled
Salary: $6,250 - $6,900 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Graduate School - Neuroscience Program has an outstanding opportunity for a Graduate Program Advisor.

The Graduate Program Advisor is the main point of contact for student services and student activities throughout the entire graduate student lifecycle within the Graduate Program in Neuroscience, an interdisciplinary degree housed in the UW Graduate School. Applying a diversity, equity, and inclusion (DEI) lens to all activities, this position manages the recruitment, admission, retention, and advising of 50-75 students in the GPN. This position plays a critical role in ensuring that the GPN program runs smoothly and that students have the best possible educational experience. The GPA cultivates a strong mentorship relationship with the students, working to ensure success in the program. The position offers an excellent opportunity to work with a diverse range of people and make a positive impact on the lives of students and the broader community. Additional responsibilities include program operations, alumni relations, student career-development, and building partner relationships.
The Graduate Program in Neuroscience is an Interdisciplinary Ph.D. program that partners with more than 20 departments and 170 faculty members at the UW and with biomedical facilities across Seattle to train students in all areas of modern Neuroscience. As a result, the position requires the ability to navigate complex challenges that arise when working with different units and organizations that have varying policies, procedures, and practices. The program is comprised of a small team, allowing for growth, and learning opportunities across all aspects of a graduate program. A supportive leadership team encourages new ideas and provides flexibility to innovate.
The UW Graduate School believes in the power of graduate education to address today’s pressing challenges and to foster a more prosperous, informed, and equity-minded future. Collaborating with partners on all three campuses, we provide our graduate students with professional development opportunities and the services to manage their academic progress from application through commencement and beyond into a vibrant alumni community. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful working and learning environments, and promote access, opportunity, and equity for all.

DUTIES AND RESPONSIBILITIES
Academic Advising (40%):

• Plan, develop, and manage events including student symposium, student orientation, admitted student visits, quarterly rotation talks for first-year students, and annual retreat.
• Strength in independent problem-solving while maintaining student confidentiality. DESIRED QUALIFICATIONS
• Extend program resources with graduates to aid them with job search strategies, identifying career options, and filling skill gaps.
• Manage outreach events including open houses, graduate fairs, and underrepresented minority (URM) community conferences and in-person information sessions and campus visits.
• Ability to initiate, develop and evaluate processes and procedures.
• Develop and lead annual mentor training for faculty advisors and students.
• Coordinate weekly seminars and provide event support.
• Facilitate responses to requests for data, program information, or new projects.
• Advise students through the lifecycle of graduate student experience, from recruitment through enrollment and graduation and orienting new students to program regularly monitoring and tracking student progress. Interpret UW, GS, and GPN policies and requirements to directors, faculty, and students.
• Develop, maintain, and improve career development opportunities for first year students using the Monday Lunch series.Other duties as assigned to support the mission, goals, and strategic plan of the GPN, the GS, and the UW. MINIMUM REQUIREMENTS
• Experience with UW systems such as MyGrad, MyPlan, DARs, Canvas, etc. CONDITIONS OF EMPLOYMENTS
• Proficiency with Microsoft Office Suite.
• Host regular office hours to discuss students’ needs from the program and advise faculty advisors on disciplinary process, range of options, and appropriate steps.
• Facilitate and lead implicit bias training for Admissions Committee.
• Plan recruitment visits and host new student orientation activities and events, serve as point contact answering questions about the program, career opportunities, or the admissions process. Connect applicants with faculty, monitor status of decisions, and encourage acceptance of offers; support recruitment efforts through follow up phone calls and emails.
• Work on special projects as assigned, autonomously crafting, and executing work plans while keeping in communication with program leadership. Recruitment and Admissions (20%):
• Exhibit strong organization and planning skills with the ability to establish priorities and organize multi-level tasks and demonstrated ability to manage highly detailed projects.
• Communicate with leadership about cohort morale, student needs, and feedback on curriculum.
• The ability and availability to travel across the state, the nation, and internationally for recruitment fairs (2-3 days each, 4 times a year).
• Advise student groups outlining academic deficiencies, academic expectations, and courses of action. Update faculty advisors on disciplinary process, range of options, and appropriate steps. Academic Program Operations (35%):
• Excellent interpersonal and communication skills, and a proven ability to work with multiple constituencies and people of diverse backgrounds.
• Occasional logistic support for events in early morning or evening
• Flexibility and extra hours (including some evenings and weekends) may be required for events and to meet critical deadlines.
• Support the program committees by arranging meetings, taking minutes, and keeping records.
• Must be able to lift a minimum of 20 pounds. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
• Identify emerging issues and concerns that need scrutiny, discussion, or action and escalate to the Program Directors, Steering Committee and Administrator.
• Develop, manage, and process all course evaluations for Neuroscience core courses and annual evaluation of students with the Graduate Training Committee.
• Bachelor's Degree in Education or related field.
• Update and maintain program website and handbooks and elective list, including management of the quarterly Time Schedule.
• Facilitate processing of applications, coordination of interviews, and decisions for admission cycle, ensuring adherence to university policies.
• Provide individual counseling to students having academic or personal problems and refer to appropriate or University services for help.
• Conduct annual survey of alumni and update job placement statistics and career advancement anecdotes; gather and process reports of metrics.
• Provide support for curriculum development and teaching activities, accreditation requirements and program reviews.
• At least four years of work experience in academic advising or working in Student Affairs or Student Services in an educational setting. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS
• Advise the GS, International Student Services, Office of Student Financial Aid, Admissions and DEI committees, and others on diversity issues in recruitment and retention to ensure accurate handling of questions and applications. Alumni Relations and Employer Connections (5%):
• Typically, a 40 hour per week position. Schedule is hybrid eligible with up to 3 days remote per week.
• Provide individual counseling to students having academic or personal problems and refer to appropriate faculty or University services for help.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.