Graduate Admissions Coordinator Jobs

The Office of Recruitment and Admissions at the Graduate School is responsible for the recruitment, application, admissions, and re-admissions process for all graduate students at Montana State University. This office is responsible for generating admissions data and enrollment reports, continuously improving the application and review processes conducted within the office and throughout campus and conducting trainings and meetings within the Graduate School and across campus to disseminate relevant G.S. practices.
Duties and Responsibilities
Under minimal supervision from the Director of Recruitment & Admissions at the Graduate School, this individual will:
Partner with departments, other units and student organizations on campus, to develop and implement recruitment methods directed towards people living in the State of Montana and surrounding regions who seek a graduate education.
Assist prospective students with questions on their graduate applications.
Process graduate student admissions applications, re-enrollment forms and other requests/ forms associated with attending Graduate School.
Collaborate regularly with the vendor, CollegeNET, regarding programming and functionality.
Assist in planning and conducting regular recruitment and admissions meetings with colleagues across the campus.
Develop and implement graduate fairs, amend the graduate student orientation platform, and conduct training for staff and faculty.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s Degree in a related field or an equivalent combination of relevant education and/or experience
Demonstrated ability to build partnerships and professional relationships with people both inside and outside the organization.
Demonstrated experience working independently, exercising sound judgment, and making consistent decisions with minimal supervision.
Progressively responsible administrative experience including interpreting policies and procedures.
Demonstrated proficiency using personal computers and software, including word processing, social media, email, design programs, spreadsheets, and electronic calendars. Microsoft Office required.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Familiarity with higher education setting, or similar experience.
Background working with non-traditional students.
Familiar with BANNER, CollegeNET or other similar university application and admissions software processes.
Experience with CRM campaigns, event planning, marketing materials creation, and the use of associated software.
The Successful Candidate Will
Collaborative.
Skilled at building relationships with a broad range of people.
Able to work on a variety of projects at one time.
Strong customer service.
Detail oriented.
Position Special Requirements/Additional Information
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
Physical Demands
This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon successful completion of search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on August 15,2023 ; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html