Full-Charge Bookkeeper Jobs

Rockdale #84

Rockdale School

715 Meadow Ave
Rockdale, IL 60436-2405

(815)725-5321

(815)725-3099

Three Rivers

Will

Full-time permanent

Bookkeeper

Elementary

Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1099's Annual Basis
• Prepare and post all bank deposits (general/activity/imprest)
• Complete monthly bank reconciliations on All accounts
• Print and issue paychecks
• Maintain files of paid and unpaid invoices and purchase orders.
• Admin Teacher Salary & Benefits
• Process mail for Business Department.
• Daily Check Positive Pay for Exceptions
• Prepare all AP checks for Board Meeting
• Upload any checks written on General Account to Positive Pay
• Annual Statement of Affairs
• Add employees/changes to Software/BCBS/Fort Dearborn/IMRF/TRS
• Process garnishment requests
• IDES Monthly/Quarterly
• Federal 941- Quarterly
• EIS Report Salary Data
• Open enrollment BCBS (November)
• Process and issue annual W-2 forms to employees
• Budget Preparation and Posting (April-Sept)
• Maintenance of appropriate records for Federal, State and local audits.
• Enter all Imprest & Activity deposits and checks in Quicken
• IL 941- Quarterly
• New Salary Statements July (12 month employees) August (school year employees)
• Other duties as assigned.
• Obtain overtime approvals
• Close books monthly and prepare binder for Treasurer
• IDES Monthly/Quarterly Reports
• IMRF Authorized Agent for District
• TRS Annual Report
• Open Enrollment American Fidelity (January)
• Process direct deposit payments
• Annual Audit
• Prepare and Collect Shared Transportation Invoices with other districts
• Create Financial Statements and Prepare all financial reports for board packet
• Obtain supervisory approval of time card discrepancies
• Assist with Transportation Reports (SOWIC & IWAS)
• Issue to and collect invoices from outside entities
• Reconcile bank accounts and petty cash accounts
• Receive and process contractors’ site donation payments and maintenance of file documentation.
• Open Enrollment-AFLAC (April)
• Teachers Salary Study (February)
• Retiree Insurance Billing and Refund Processing
• Calculate and deposit payroll taxes
• Process and close periodic payrolls
• Pay Monthly Trip Insurance
• Maintain Health Insurance Spreadsheet
• Workers Comp Annual Audit (January)
• Process all district purchase orders, including encumbrances to the general ledger, and distribution to appropriate personnel and vendors.
• Maintain and update Fixed Assets documentation for district.
• Process all monthly and weekly Accounts Payable invoices within deadlines, according to school fund accounting principles.
• Excess cost Worksheet for local Special Education Cooperative (January)
• W-2 Forms Annual
• Process all Accounts Receivable via preparation of bank deposits and data entry to the general ledger.
• Collect and summarize timekeeping information

Qualifications

• Ability to maintain confidentiality
• School district financial accounting software experience (preferred)
• Pre-employment medical examination
• Knowledge of general principles of accounting, auditing, and payroll. (preferred)
• Expertise in complex accounting and payroll/benefit functions. (preferred)
• Pass a Regional Office of Education Fingerprint/Background Clearance including Federal Bureau of Investigation
• 3 – 5 years Accounts Payable & Receivables, and Payroll experience required
• B. S. in Business or Accounting or similar field. (preferred)
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
• Demonstrated ability to create and maintain spreadsheets and databases, i.e. Microsoft Office Software

Salary/Benefits

Regionally competitive

How to Apply

Please submit your credentials (cover letter, resume, transcripts, (3) letters of recommendation) to Irene Las, District Administrative Assistant at [email protected].

Email Address

[email protected]

School District

Rockdale School District 84

ILearn Link

ILearn

Report Card Link

District Report Card