Floating Executive Assistant/Host

WELCOME TO HARTBEAT. WE ARE COMEDY. WE ARE CULTURE.
Founded by Kevin Hart, HARTBEAT is the global, multi-platform media company creating entertainment at the intersection of comedy and culture with a mission to keep the world laughing together. HARTBEAT delivers comedy through its three divisions: HARTBEAT Studios, which finances, develops and produces innovative content; HARTBEAT Media, which connects with consumers around the world through events and the company’s expansive distribution network; and PULSE, the company’s branded entertainment studio that serves as a creative and cultural consultancy to brand. HARTBEAT’s flagship consumer brand, the LOL! Network, reaches audiences across its O&O social media, audio, and OTT partners. Led by an award-winning team, HARTBEAT is a valuable partner to the biggest entertainment companies, platforms and brands in the world, driving cultural currency and generating sales, subscriptions, buzz, and conversation with some of the most coveted audiences.
THE ROLE:
We are seeking a Floating Executive Assistant/Host to be the point of contact for any external talent or partner meetings occurring day-to-day and provide additional support to other Hartbeat Executive Assistants and Office Manager. The ideal candidate will be a highly motivated self-starter with a strong interest in business and entertainment with excellent organizational, communication and interpersonal skills. Must have the ability to multi-task and possess strong time management skills.
RESPONSIBILITIES:

• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and team members, while representing the company professionally.
• Plan and organize travel itineraries, including transportation, accommodation ensuring efficient and smooth travel experiences for executives.
• Provide high-level administrative assistance to multiple executives, including calendar management, scheduling meetings, coordinating travel arrangements, and handling expense reports.
• Provide excellent customer service by answering inquiries, offering recommendations, and addressing any concerns or complaints in a professional and timely manner.
• Support office operations (coordinating office supplies, assisting with the coordination of events and team activities, etc.) by collaborating with the Office Manager and other administrative staff.
• Maintain confidentiality and handle sensitive information with discretion.
• Screen and prioritize incoming calls, emails, and other correspondence, ensuring efficient and timely responses.
• Communicate relevant information to the vendors such as special requests, allergies, or VIP guests, to ensure a seamless experience.
• Welcome guests with a warm smile, escort them to offices and provide refreshments.
• Schedule and prepare materials for executive meetings, including document distribution, and assist with coordinating logistics for both on-site and virtual meetings.

EXPERIENCE & SKILLS:

• Minimum of 3 years employment experience.
• Ability to thrive in a fast-paced work environment.
• Strong written and verbal communication, organizational, interpersonal, and analytical skills.
• Strong proficiency in MS Office required (Excel, PowerPoint, and word), and Zoom technology.
• Experience interfacing with high profile partners, clients, and talent.
• Detail-oriented, good follow through, ability to multitask.
• College degree required, preferably in Business, Marketing, Communications, or related field.

WORK HARD, LAUGH HARDER
Look, it’s called work for a reason. We show up for our teammates, our partners, and our audience. We’re a high-energy culture, where EVERYONE IS A HEADLINER, expected to give their best performance. But that doesn’t mean it can’t be fun, meaningful, and inspiring. Because if you’re not having fun at work, you’re missing a good time!
So, if you hate fun, never like to laugh, and hardly ever smile, we have the job for you – somewhere else. But if you believe in a culture of creativity, entrepreneurialism, inclusion, hustle, and heart – while prioritizing fun and funny – you belong here.
Must be 18 years or older and willing to submit to a reference check and must have unrestricted work authorization to work in the United States.
Benefits
We got you! Hartbeat provides eligible employees competitive benefits, including: Medical, dental and vision insurance, life and disability insurance, paid vacation and holiday pay and generous family leave policies. We also offer 401(k) retirement savings plan, flexible spending account and an unlimited supply of laughs on company time (aftershock giggles may spill into personal time) and more!
NOTICES
We take this seriously. Hartbeat provides equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. As an equal opportunity employer, Hartbeat will provide reasonable accommodations as required by applicable federal, state, and/or local laws.