Flex Administrative Assistant- Full Time

Position Title: Flex Administrative Assistant l

Department: G&A

Schedule: Full Time

Pay: $20-$22 hourly BOE

Who we are:

Nestled at the base of Cougar Mountain is a senior living community in Issaquah, Washington unlike any other in the East Seattle area: Timber Ridge at Talus. When our community of well-traveled, outdoor-loving seniors aren’t visiting other parts of the world, you’ll find them socializing over dinner, hiking a nearby trail or just enjoying the spectacular views. As the area’s first Silver LEED-certified Life Plan Community, our campus and natural setting reflects our residents’ love of the Pacific Northwest. You won't find our unique combination of an all-inclusive lifestyle, superior hospitality, and beautiful location anywhere else. We are currently seeking a Full-Time Administrative Assistant to flex into departments as needed. If you’re looking for a different perspective on senior living apply now!

You will enjoy:

• Employee assistance program
• Now Offering DailyPay!
• Free Lyft rides if needed, to and from the Issaquah Transit Center.
• PTO and eight paid holidays
• Free meals
• Your personal and professional growth is important to us, so we provide continual professional training and career advancement opportunities.
• Tuition reimbursement
• You will enjoy being part of a great team in a fun, engaging work environment!
• Medical, Dental, and Vision Insurance
• Free Underground parking
• Pet insurance and employee discounts (including wireless plan and retail discounts)
• 401(k) with company match
• Health Savings Account & Flexible Savings Account
• Life and disability insurance

Who you are:

• High School graduation certificate required.
• Must be able to handle a multiplicity of routine tasks, following specific instructions carefully and general instructions completely.
• Must enjoy working with seniors and be understanding of the needs of seniors.
• Ability to communicate efficiently in English using proper grammar, in a pleasant manner.
• Able to prioritize workload independently.
• Polite and confident with exceptional customer service skills.
• Typing and experience with Microsoft Office applications and other business equipment required.
• Must maintain resident confidentiality at all times.
• Positive and professional work demeanor required.

General Summary:

The Flex Administrative Assistant is responsible for providing administrative and clerical support to the Director of Administrative Services, fulfilling any and all tasks as needed/directed, and a variety of other job tasks as assigned by the Director.

Essential Job Duties:

2. Acting as Receptionist during assigned time periods and as requested/directed by supervisor. Acting as back-up/ “on call” Receptionist for illness and vacation, as available. Reception duties can include:

a) Opening and closing the reception desk and properly secures all files, keys, and equipment.

b) Communicating to the appropriate parties, promptly and clearly, all messages and material directed to the Receptionists.

c) Completing work duties in adherence with established policies and procedures.

d) Accepting and recording, as directed, work orders, reservations, appointments, cancellations, and the like.

e) Accepting, sorting, and delivering administrative mail. Acting as back up support for the Concierge and accepting, sorting, logging, and delivering all incoming packages and parcels when necessary.

f) Assisting Residents with communication in order to re-enter to their Independent Living apartment in the case of a lockout. Completing the re-programming and creation of keycards as necessary.

3. Assisting with transitioning of current and incoming Resident Master Files from hard copy to electronic files. Responsible for scanning, saving file(s) to appropriate electronic location, and maintaining confidentiality of all records. Assisting with obtaining necessary documents per direction of supervisor to ensure complete and accurate files.

4. Ordering and refilling supplies as necessary to keep the work room appropriately stocked. Maintains a tidy work room.

5. Performing audits of reception processes to ensure accuracy as directed.

6. Cross-training in various departments for clerical tasks.

7. Managing regular inventory and organization for the administrative workroom.

8. Assisting with other clerical tasks as directed.

9. Completing deposits of resident and other payments and maintains accurate record of deposits.

10. Monitoring credit card transactions, ensuring invoices are received, invoice amount matches credit card statement, and expense codes are received from the purchasing department. Maintains accurate log of transactions.