Facilities Coordinator Jobs

Basic Description:

The Facilities Coordinator will work closely with the Facilities Management Team to support all Flat Branch Mortgage, Inc. Offices and Operations Centers.

Responsibilities: (including, yet not limited to)

• Assure vendors and contractors are in Compliance to Company Standards.
• Update Branches annually with new required postings of HR and DOLIR.
• Coordinate move if applicable
• Approves and manages supply orders, up to $500.
• Track Facilities Request (work orders) from inception to finish.
• Work with Accounting on invoice issues

Licensing/ Insurance:

• Maintain Certificate of Insurance of Contractors and Vendors
• Maintain Compliance of Facilities to Maintain good standings with Authority having Jurisdictions

Maintenance:

• Contact appropriate Contractor for repairs needed at Offices, HVAC, electrical, plumbing, etc.
• Ensure work is done in a timely manner
• Work with landlords on maintenance agreements

Operations:

• Cleaners
• Pest control
• Managing copying of keys
• Shred
• Postage
• Coffee
• Drinking water
• Coordinate with vendors:
  • Cleaners
  • Shred
  • Drinking water
  • Coffee
  • Pest control
  • Postage
• Log parking passes

Qualifications and Skills:

• Valid Driver's License and insurance coverage, required
• Experience working with vendors and contractors
• Attention to detail and organizational skills, must be able to juggle tasks and deadlines
• Spread company culture to each location
• Limited travel
• Negotiation abilities of cost effective strategies
• Understanding and ability to operate Microsoft Office Software, i.e. excel, word, etc.