Facilities Coordinator I Jobs

This position supports the Federation’s mission and vision by demonstrating a commitment to exemplary member service, as well as a collaborative spirit, equality, fairness, respect, and accountability.

JOB SUMMARY:

This position is responsible for assisting in Facilities department administrative, maintenance and work order support. Will also aid the achievement of organizational objectives.

Duties and Responsibilities:

• Ensure that Facilities departments are kept aware of department activities, including being copied on correspondence, and updated on interactions.
• Assist in the coordination of facility contractors and follow up on work order completion.
• Primary coordinator of the warehouse, packages/deliveries to warehouse/loading dock in conjunction with other departments.
• Assist in the maintenance of facilities work orders which may include but not limited to:
o Assessing and diagnosing facilities issues in a timely manner.
o Following up with appropriate solution or with appropriate contractors timely.
o Maintenance of indoor and outdoor office/ warehouse equipment.
o General facilities upkeep
• Facilities department program administration which may include but not limited to:
o Communication with outside vendors and contractors
o Operating and timely updating online facilities work order dashboard.
o Scanning & filing
o Mail
o Customer service & liaison to other departments
o Coordination of event planning & organizing for facilities usage
• Assist in the coordination of Facilities and public affairs actions, such as events coordination, all staff meetings, etc.
• Assist as back up to mail pick up and delivery.
• Assist as back up in front lobby check in and receptionist support.
• Assist as back up to daily office mail.


Goals and Objectives:

• All facilities activities are in alignment with and support the strategic objectives of the Federation.
• Support is provided to employees at all levels which bolsters positive employee relations.
• Effective in administration support to the Facilities department.
• Exceptional member service is provided, and member relationships are enhanced.
• Communication with members and staff is effective and professional.
• Relationships with Directors and other staff are productive and promote a positive team environment.
• Assistance is provided to other department members when needed.

Required, Knowledge, Skills & Abilities:

• Requires the ability to interact effectively with people at all levels of the organization and the demonstration of informal leadership ability.
• Proficient in the use of Microsoft Office, Excel, PowerPoint and the use of HRIS systems.
• Must display a positive attitude and work with an energetic mindset and willingness to be helpful.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to diagnose, fix facilities issues or defer to appropriate contracted professional.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High School diploma or equivalent preferred.
• Driver’s license required.
• Some college preferred.
• Experience in facilities operations/coordination and upkeep is preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to drive the company vehicle for mail pick up, delivery and to assist in transportation of staff and resources when necessary.
• Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)

US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.