Executive Director Jobs

Introduction:

The Junior League of Kansas City, Missouri (JLKCMO) is a 501(c)(3) organization of women whose Mission is to advance women’s leadership for meaningful community impact through volunteer action, collaboration, and training.Since 1914, the JLKCMO has raised $19 million dollars for our mission and donated more than 2.6 million hours of volunteer time to more than 350 agencies.Over the years, JLKCMO has made a significant impact at some of Kansas City’s most well-known institutions including Children’s Mercy Hospital, Ronald McDonald Houses, the Nelson-Atkins Museum of Art, and Kansas City Zoo to name a few.

The Junior League of Kansas City, Missouri has an incredible opportunity for an Executive Director with a combination of strategic thinking and operational proficiency and who can serve as a role model of best management practices and decision making.Because the Junior League is a volunteer organization, the work culture is one of teamwork, adaptability and membership support.The Executive Director will posses a leadership style that is collaborative in nature and empowers volunteers to achieve their highest potential.

Position Purpose:

The Executive Director position provides administrative direction, fund development and business insight and continuity for the Junior League of Kansas City, Missouri (JLKCMO). The Executive Director leads and manages the overall operations of the JLKCMO and supervises and mentors the staff, all in accordance with the policies and goals established by the Board of Directors (Board).The Executive Director works in cooperation with Board Members and JLKCMO volunteers to implement JLKCMO’s strategic and operational goals in order to fulfill its mission and vision, providing logistical and business support and maintaining administrative and operating systems and procedures essential to the operation of the JLKCMO.This position reports directly to the President of the Board and the Personnel Committee.

Schedule:

Office Hours are Monday through Thursday 8:30 a.m. to 4:30 p.m. and Friday from 8:30 a.m. to 3:00 p.m. Some evenings and weekends are required for Board meetings and League events.

Primary Responsibilities:

1.Fundraising:

• Develop and provide reports to the Board (including the monthly Dashboard report) and chairs of fundraising events.
• Serve as a key member in future campaign planning and execution.
• Attend monthly Fund Development Council meetings and/or meet regularly with the Director of Fund Development.
• Attend and support JLKCMOs major fundraisers.
• Research prospects and coordinate strategies with the Board for major gifts, grants, planned gifts and corporate sponsorships.
• Assist the Fund Development Council with maintaining continuity in the execution of the annual fundraisers.
• Support the operation of Fund Development, representing the League as part of Sponsorship asks, writing grants, and/or partnership strategy. Completing post-ask follow up and reporting.
• Serve as a clearinghouse for all solicitations in support of strategic asks.
• In conjunction with the President and Director of Fund Development, develop ongoing fund development strategy, annual plan for fundraising, and implement tactics to ensure success each year based on specific fundraising dollar amount goals identified by the Board.

2.Staff Management:

• Lead monthly staff meetings and make recommendations for areas of growth.
• Manage and develop all paid personnel and contract employees of the League, including interviewing (with the President and President-Elect), hiring, terminating, and evaluating employees in conjunction with the Personnel Committee.
• Be familiar with the employee handbook and oversee the review and update on an annual basis.
• Make staff salary and bonus recommendations to the President and the Personnel Committee.
• Assist staff with prioritization of short and long-term duties.
• Maintain all personnel records and address personnel issues, as needed.

3.Operations / Facilities Management:

• Develop an annual Administration Budget and Facilities Budget to be presented and approved by the Facilities Committee, the Finance Council, and the Board of Directors.
• Oversee or arrange for supervision of all repairs and capital projects at Headquarters including maintenance, upkeep, and improvements in accordance with the strategies and policies of the Facilities Committee.
• Administer insurance policies for Employee Benefits, Board of Directors, Headquarters Buildings, and events.
• Manage HQ Rentals to outside groups.
• Develop administrative operating systems and procedures for continuous improvement opportunities.
• Attend Facilities Committee meetings (held quarterly during weekdays).

4.Organizational and Volunteer Management:

• Assists with knowledge transfer annually as Board and leadership changes.
• Communicate regularly with President, and providing, in a timely and accurate manner, all information necessary for the President to make informed decisions.
• Assist the President and Board as needed.The following responsibilities are under the purview of the membership but the President may delegate certain tasks to the Executive Director including: strategic planning, contract signing, facilities/maintenance unbudgeted expenses, and contact with the media.
• Act as an administrative point of contact for external partners to bridge any volunteer turnover.
• Manages relationship with Community Advisors including selection process, orientation and all communications.
• Document, implement and maintain year-over-year mission-related documents.

5.Financial Oversight:

• Oversee the annual audit process and timely file the IRS 990 form and other required documents. Work with auditors as necessary and maintain banking relationships.
• Maintain a thorough understanding and accountability for all financial procedures and records. Updating all financial reports including but not limited to Hours and Dollars tracker, and annual fundraising reports and coordinate with Finance Director for monthly Financial Statements.
• Attend Finance Council meetings (monthly, evening) as a non-voting member or meet regularly with the Finance Council Director to stay apprised of Finance Council matters.
• Attend all meetings (quarterly, daytime) of the Investment Committee as a non-voting member.
• Attend and participate in budgeting meetings, usually in the Spring.
• Manage and oversee accounting and bookkeeping contractor.Approval and coding of all payables; overseeing cash entry; initiating periodic and annual transfers to and from al quasi-restricted accounts; providing necessary reports from investment firm, payroll provider, credit card processor to contractor to prepare monthly statements.

Qualifications:

• Strong organizational, planning and management skills.
• Demonstrated creative thinker who understands how to work with Board of Directors, staff, volunteers, government agencies and stakeholders.
• Experience working in a non-profit organization with at least 3 years in a leadership position; prior experience with a membership organization preferred.
• Facility management experience
• Ability to effectively interface with all levels of volunteers and staff as well as civic leaders as necessary.
• Experience in staff management and development.
• Excellent communication and interpersonal skills maintaining confidentiality as needed.
• Minimum of Bachelor’s degree in related field; Master’s degree preferred.
• Proven track record of securing financial support, including cultivation through solicitation and stewardship, as well as experience working with annual giving strategies and fundraising activities.
• Strong understanding of contemporary philanthropy best practices with a record of success in fundraising.
• Thorough knowledge of financial systems.

Salary Range:$65,000 - $90,000 based on education and experience.Potential for incentive bonus based on performance and meeting fundraising targets.