Executive Assistant - Remote | Wfh

we are dedicated to safeguarding what our customers hold most dear, whether it's the ordinary or the extraordinary. We take pride in adding value to customers worldwide by preserving physical assets, transforming the digital landscape, and honoring the environment. Our legacy as pioneers in global records and information management has forged enduring relationships with 95% of Fortune 1000 companies among our 225,000 loyal clients. When you join our team, you'll bring your expertise and creativity to a workplace committed to continuous improvement. Here, you'll be part of a global workforce that celebrates our diversity and encourages each other to reach new heights. But enough about us; we're eager to learn about YOU.
Position Overview
Are you a highly organized and proactive professional? Are you skilled at handling confidential information with discretion? If so, we invite you to join our team as an Executive Assistant to an EVP (Executive Vice President), In this role, you'll play a vital part in the Leadership Team, supporting the advancement of our organizational and departmental goals.
Responsibilities
As an Executive Assistant, you will:
Efficiently handle various administrative tasks.
Manage a busy calendar of appointments and meetings.
Anticipate the needs of the EVP and act accordingly.
Serve as the EVP's representative to external constituents when required.
Keep the EVP informed of upcoming commitments and responsibilities.
Research, prioritize, and address incoming issues and concerns, including sensitive or confidential matters.
Coordinate and prepare materials for meetings facilitated by the EVP.
Arrange travel details for the EVP and coordinate pre-planning activities.
Lead the preparation of internal department meetings, including tracking progress, setting agendas, and producing minutes.
Assist with office management activities, such as ordering supplies and room setup.
Maintain distribution lists and manage communications to the global team.
Process and maintain expenses for the EVP and key team members.
Key Skills, Requirements, And Competencies
The ideal candidate possesses:
A Bachelor's degree or equivalent experience.
10+ years of experience providing executive-level administrative support.
Strong professionalism, discretion, and the ability to handle confidential information appropriately.
Excellent communication skills and the ability to collaborate effectively.
Proficiency with Google Suite (docs, sheets, slides, calendar, inbox, etc.).
Experience in preparing presentations.
Exceptional organizational skills and the ability to manage multiple priorities.
A mature and energetic attitude with a commitment to teamwork.
Experience working in a global organization.
Flexibility to provide after-hours and flexible support.
Commitment to Diversity, Equity, and Inclusion
we are dedicated to fostering diversity, equity, and inclusion within our organization.
Salary Range
The expected salary range for this position is $77,200.00 - $102,900.00.
Application Instructions
If you believe you are the right fit for this role and are excited about the opportunity to contribute to our team, we invite you to apply. Please note that this position is remote/virtual.
About
founded in 1951, is the global leader in storage and information management services. With the trust of over 225,000 organizations across approximately 50 countries, we safeguard and protect valuable assets, including critical business information, highly sensitive data, and cultural and historical artifacts. Our services encompass information management, digital transformation, secure storage, secure destruction, data centers, cloud services, and art storage and logistics. We assist customers in reducing costs, managing risks, complying with regulations, recovering from disasters, and embracing a digital work environment.
Our core values and code of ethics are our guiding principles, ensuring that we conduct business with integrity and excellence every day. We are committed to providing equal employment opportunities to all qualified candidates, regardless of race, color, religion, sex, national origin, disability,
Salary: $ 60,000.00 Per Year