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- Operations Executive Assistant
- Executive Assistant For Operations
- Executive Assistant Office Coordinator
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- Executive Operations Assistant
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Regional Operations Manager Mountain West
Recruited by J.R. Simplot Company 10 months ago
Address Caldwell, ID, United States
Executive Assistant & Operations Coordinator
Company | ConvertKit |
Address | Boise, ID, United States |
Employment type | FULL_TIME |
Salary | |
Category | Technology, Information and Internet |
Expires | 2023-09-07 |
Posted at | 8 months ago |
ConvertKit is a creator marketing platform built to empower creators to earn a living online. We help them own their audience and turn fans into customers. For makers, authors, chefs, musicians, athletes, and anyone else making a living by creating the culture we all love, there isn’t a better tool for reaching inboxes. More importantly, there isn’t a team more committed to helping creators earn a living doing work that matters.
- Create leverage in your role to help the Ops team remain small and effectively serve a growing team
- Learn about the Operations team - our shared goals and priorities - and have an opportunity to collaborate with your teammates on shared initiatives that support the broader team
- Jump in and help out with a variety of projects and tasks across Ops - from finance, to legal, to people ops
- Partner with the Ops team on culture-building projects across the company, from book clubs to podcasts
- Other duties and responsibilities as assigned
- Help with scheduling and calendar management, optimizing calendars to help the VP have focus time
- Manage effective workflow for - and execute on - a variety of contract needs across the company
- Assist with bi-annual board prep and Executive review sessions
- Document and streamline different ops systems to educate others and assist with future training
- Book travel, including proactive research and planning for meetings with customers, colleagues, and other strategic connections for our leaders
- Effectively administer tasks like tracking expenses and managing email inboxes
- Learn the intricacies of operations at ConvertKit - including GDPR, finance, people ops - so you have context and can help streamline projects, communication, and/or support projects in those domains
- Handle key business metrics and manage documentation, meeting agendas, and updating reporting tools
- Act as an ambassador for the VP of Ops and the Operations team, cultivating trusted relationships with key stakeholders and communicating on your VP and team’s behalf
- Manage a variety of research projects in scope and topic, compiling your findings in a clear and digestible format
- Can take a project, ask a few key questions, and see it through to completion, while keeping your time updated on progress along the way
- Able to work 8:00am to 5:00pm MT hours
- Interested in learning about the ConvertKit business
- Detail-oriented
- Strong social and emotional intelligence - you enjoy cultivating relationships with all types of people
- Adaptable and flexible - you’re comfortable handling miscellaneous projects and duties as needed
- Comfort making adjustments and changes on the fly with a positive, collaborative attitude
- Comfort handling confidential and highly sensitive information with discretion
- Strong skills in writing, scheduling, organization, time management, and travel logistics
- Excellent computer and research skills (Mac/iOS preferred)
- Comfort with data, metrics, and creating reports
- Thoughtful, direct, and kind communication skills, both verbal and written
- 3-5 years as an executive assistant OR equivalent experience in operations (People Operations, HR, Finance, etc.)
- Strong project management skills - you’re not afraid of tight deadlines, you keep your work organized and outcome-focused, and you’re a pro with time management
- A calm, professional, and approachable demeanor when handling sensitive issues or tricky changes in priority
- Enthusiasm and belief in the ConvertKit mission
- Two weeks of paid sick + mental health and wellbeing time per year
- Up to six weeks of paid bereavement leave, medical leave, and disaster after six months of employment, two weeks of each paid leave in your first six months
- $4,000 equipment allowance for your first two years, $3,000 budget every following two years (US employees only)
- $3,500 annual learning & development budget
- Monthly medical benefits up to $1,750 a month toward premiums. Dental and vision premiums covered 100%
- Four weeks paid vacation per year
- Gender-affirming benefits
- 401k with a 5% match
- 10 paid holidays a year
- $1,000 yearly vacation bonus for taking five consecutive days of vacation, fully unplugged from work
- $3,000 annual childcare benefit
- Four-week, paid sabbatical after five years with the team
- Profit Sharing
- 12 weeks paid parental leave and flexible scheduling in your child’s first year
- Equity in ConvertKit - when you join and when you help us hit company targets
- 30 min phone screen with Recruiter
- 60 min technical interview to discuss you relevant knowledge and experience
- 60 min culture contribution interview
- 45 min Hiring Manager screen
- Complete a short homework assignment
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