Executive Assistant, Lead (Flexible)

Company Description
At Lakeshore, we create innovative learning materials and world-class guest experiences for teachers, parents and children. Since 1954, we’ve grown into a global community—with a thriving e-commerce business, multiple catalogs, 60+ retail stores, a peerless national sales force, plus international offices that support our preeminent supply chain division. But today we’re working better, smarter and faster than ever—and setting our sights even higher. We’re building an infrastructure designed for scalability, embracing data-driven decision-making and using technology to improve efficiency and ensure the best tools for the best work. Most importantly, we continue to invest in a diverse team of inquisitive top talent who fuel each other’s passions and curiosity, take risks, try new things, and believe that every new day brings opportunities for growth.

In a time of unprecedented expansion, we are currently seeking an experienced and energetic Executive Assistant, Lead to support a senior member of our leadership team strategically and proactively while also leading and mentoring a talented team member. In this role, you will use your strong project-management abilities, sound judgment and outstanding organizational skills to anticipate needs, prioritize tasks, analyze data, strategize solutions and optimize day-to-day business operations. The ideal candidate is a capable self-starter who is resourceful in solving problems with minimal direction and thrives in a challenging yet fun environment. And we’re here to help you succeed—in 2022 Lakeshore earned its Great Place to Work® Certification™ and is proud to put its associates first.
This is a hybrid on-site/remote position—working some of the time at our Carson, CA, headquarters and the remaining time from home. The location split will vary based on business needs.
A day in the office looks like this:

• Fostering collaboration and open communication among executives and other key business leaders; facilitating seamless information exchange and coordination
• Reviewing, categorizing and organizing business and personal correspondence; maintaining an orderly system for effective retrieval; ensuring timely responses
• Overseeing administrative and operational needs to optimize efficiency and time management
• Running and analyzing reports; extracting valuable insights to support informed decision-making
• Structuring, maintaining and prioritizing the executive’s to-do list, ensuring key tasks are managed efficiently
• Fostering a collaborative and supportive environment to ensure the smooth execution of administrative and operational tasks
• Handling a wide variety of responsibilities and situations, including business communications, project follow-up, time and schedule management, and other team projects/tasks that arise
• Fulfilling a project-management function and following up with executives on all open projects from conception through completion
• Serving as a trusted and professional point of contact for our esteemed C-suite executives; displaying confidentiality, discretion and exceptional interpersonal skills
• Proactively maintaining and managing calendars in multiple time zones, including scheduling recurring meetings, prioritizing appropriately and using good judgment to handle complex scheduling and planning needs
• Providing guidance and direction to one team member; overseeing their performance and optimizing their efficiency

Qualifications
Got the skills and experience? Here’s what we’re looking for:

• Relevant university degree or equivalent
• High degree of professionalism and a proactive mindset, anticipating and addressing potential challenges with efficiency
• Excellent written and verbal communication skills
• Calmness under pressure, with ability to work under deadlines
• Solid judgment and ability to read your audience
• 3+ years of management experience
• Top-notch attention to detail and professional discretion
• Creative problem-solving skills
• Ability to juggle multiple tasks/projects with superb accuracy
• Proven proficiency with using productivity tools, calendar management systems and MS Office suite (Microsoft Excel, PowerPoint, Word, Outlook, Teams, etc.)
• Ability to build relationships and solid people skills
• 10+ years of experience providing executive-level support

Additional Information
And here’s our end of the bargain!

• Generous employee discount on products that make you smarter
• Paid leave for new parents to support work/life balance and family bonding
• Excellent medical/dental and vision coverage—EPO, PPO and HSA
• On-site preschool for our employees’ children
• On-site employee gym for all levels/fitness needs
• Flexible benefits—choose what you like, ignore the rest
• 401(k) retirement plan with company contribution (because you will retire someday)
• Salary: $80,000-$100,000 with an annual bonus of up to 15%
• Casual dress…and we really mean it

At Lakeshore, we know our diversity makes us stronger, and when everyone feels included and valued, we all win. We strive to embrace our differences and create an intentionally diverse and inclusive community that is representative of the teachers, families and children we serve.
We know we couldn’t do the extraordinary things we’re doing without the people on our team. Thanks to the passion and enthusiasm of this spectacular group, Lakeshore is more than a great place to work—it’s a great experience to be part of. Day in and day out, we give everything we’ve got to create products that instill a sense of wonder and foster a true love of learning. To help maintain this high bar for success, we’re constantly on the lookout for people to join us. So if you’re a down-to-earth professional who shares our desire for making a difference, we’d love to hear from you.
To learn more about Lakeshore, visit www.lakeshorelearning.com/careers
Equal Employment Opportunity Policy
People are selected to become members of the Lakeshore family based on skill, merit and mind-boggling talent—not based on race, color, creed, sexual orientation, gender or gender identity, marital status, domestic partnership status, military status, religion, age, national origin, ancestry, alienage, AIDS or AIDS-related complex status, genetic information, predisposition or carrier status, status as a victim of domestic violence, physical or mental disability, or any other characteristic protected by applicable law. If things aren’t equal, we all lose.
To learn about how we collect and use Applicant information, please visit our Employee/Applicant Privacy Policy. INDRLL10