Executive Assistant Jobs

About Howard Technology Solutions:

Howard Technology Solutions is a premier retailer of brand name computers, consumer electronics, computer-related accessories, technology supplies and complete technology solutions. Our talented team is our driving force behind our world class customer service, our continuous growth, and our increasing success. With the backing of our parent company, Howard Industries Inc., which includes over 4000 team members and generates $1 billion in revenue, and partnering with great brands such as HP, Lenovo, Cisco, Microsoft and Epson, we have rapidly gained market share in the industry and are looking to expand our team to help us take our company into the future. Howard Technology Solutions remains a leader within our market segments thanks to the dedication, integrity, and talent within our organization.

Position Overview:

The Executive Assistant will play a crucial role in supporting the VP of Professional Services by managing day-to-day administrative, logistical, and operational needs. This role is pivotal in ensuring the efficiency and effectiveness of the Professional Services division within Howard Technology Solutions. The ideal candidate will have a proactive mindset, demonstrating both initiative, adaptability and an eagerness to learn and grow.

Key Responsibilities:

• Administrative Support: Conduct routine office tasks including managing office supplies, filing, and reporting.
• Hiring Support: Process new hires, assist in organizing interviews, and provide logistical support during recruitment processes.
• Calendar Management: Oversee the VP's calendar, scheduling and prioritizing meetings, conferences, and teleconferences, ensuring optimal time management.
• Expense Management: Prepare, submit, and track expenses on behalf of the VP.
• Stakeholder Engagement: Act as the liaison between the VP and other key stakeholders, including executives, managers, and employees.
• Meeting Coordination: Organize and set up team meetings, compile agendas, and manage necessary materials. Document key decisions and actions for subsequent follow-up.
• Project Management: Take on specific projects as assigned by the VP, ensuring they are completed efficiently and effectively.
• Communication: Screen and prioritize incoming phone calls and direct them appropriately.
• Travel Coordination: Plan and ensure the VP's travel schedule is adhered to, providing detailed itineraries, necessary tickets, and accommodation details.
• Document Management: Prepare, edit, and organize correspondences, presentations, reports, and other crucial documents.
• Event and Interview Coordination: Assist in planning and organizing events and manage interview schedules for the VP and the leadership team.

Qualifications and Skills:

• Bachelor's degree preferred.
• Excellent organizational and multitasking skills.
• Ability to work independently in a dynamic, fast-paced environment.
• Preferred 3-5 years of experience as an executive assistant or in a similar supportive role.
• Demonstrated project management skills or keen interest in developing in this area.
• Detail-oriented with robust problem-solving abilities.
• Proficiency in MS Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
• Strong communication skills, both written and verbal.

Personal Attributes:

• A professional attitude coupled with a proactive approach.
• Dedication to personal growth and development within the organization.
• Highly adaptable with a team-player mentality.

General:

• Location: Howard Corporate Headquarters in Ellisville, MS
• Position: Full-time, permanent