Events & Engagement Graduate Associate

This position will start on 7/31/23 and run through 6/14/24.
A Quick Summary About The Role
Events and Engagement Graduate Associate will focus on providing support to the Events and Engagement department in planning and executing all aspects of special events and community events for the organization.
What The Graduate Associate Will Be Responsible For

• Ability to drive Magic vehicles
• Support Season Launch initiatives with inventory and distribution of materials, and promoting the upcoming season at select community events
• Provide direction to volunteers and event staff as needed.
• Maintain a professional level of communication with all internal and external stakeholders.
• Assist with submitting requests for other departments as necessary, including audio visual, talent, creative etc.
• Assist with development and execution of event themes and concepts
• All other duties as assigned.
• Assist with researching and ordering event supplies and décor
• Assist the Events and Engagement department with storage and inventory management.
• Assist the Events and Engagement department with community events and initiatives.
• Research site selection and vendors as necessary.
• Track RSVPs for events as necessary and continuously communicate with corresponding departments.
• Coordinate and maintain invite lists for organizational events.
• Assist the Events and Engagement department to develop, coordinate and execute all organizational special events including site selection, food and beverage, technical requirements, invitations, talent, staffing, etc.
• Assist in community event prep as needed – gathering and loading supplies, talent requests, signage requests
• Support department on site for every event with set up, event execution and breakdown.
• Support Grassroots when needed by assisting onsite at community events with setup, product giveaway, and representing the Magic in our community

What The Graduate Associate Needs To Have

• Post Grad (recent college graduates within 24 months of graduation) or graduate-level college students required.
• Ability to meet tight deadlines and work well under pressure.
• Exhibit good judgment and decision-making skills.
• Willingness to work long and irregular hours with a flexible schedule based on the changing priorities of the department.
• Excellent ability to establish rapport with others and ability to build strong interpersonal relationships.
• Ability to work independently without supervision, be self-directed and demonstrate initiative.
• Strong teamwork and team synergy skills required.
• Customer service experience preferred.
• Ability to work collaboratively with others for whom you have no direct supervisory authority.
• Proficient in all Microsoft Office products and other related computer skills required.
• Ability to be creative.
• Strong verbal and written communication skills with an emphasis on business writing skills.
• Event planning experience preferred.
• Ability to prioritize and manage multiple tasks/projects and support multiple positions.

What We Offer You
Compensation and Benefits:

• Game tickets during Magic season (as available)
• 5 days of PLT
• Medical coverage option
• $15/hour plus overtime
• 40% discount on Orlando Magic merchandise

Relocation Information:

• Relocation and housing expenses are the responsibility of the Graduate Associate (Please note that while we have a hybrid work model, this does require you to live and work out of the Orlando, Florida area.)
• Reliable transportation is also needed

Working Hours

• Most Associates work all game nights (44 home games + playoffs and finals) including weekends and holidays
• Based on role determines in office and remote working by the manager
• Culture built on Community, Innovation, Legendary and Teamwork!
• Office Hours - M-F, 9:00 a.m.-6:00 p.m.

Physical Requirements
None.
If this opportunity is a job you're passionate about and it fits with your skills and experience, then we welcome you to take the next step and apply!
All offers of employment are contingent on successful completion of our pre-employment screenings, that may include a background check and drug screen.
Please note that this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
The Orlando Magic are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at the Orlando Magic via-email, the internet or in any form and/or method without a valid written Statement of Work in place for this position from Orlando Magic HR/Recruitment will be deemed the sole property of the Orlando Magic. No fee will be paid in the event the candidate is hired by the Orlando Magic as a result of the referral or through other means.
The Orlando Magic is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, any other non-merit based factor or any other characteristic protected by applicable federal, state or local laws. Our leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. If you’d like more information about your EEO rights as an applicant under the law, please visit http://www1.eeoc.gov/employers/poster.cfm