Event Specialist (Nonprofit, Conference Management)

The Choice, Inc. is partnering with an international higher education association on their search for an Event Specialist. The person in this role is responsible for high level coordination of the systems and processes involved in in-person conferences.

We are seeking candidates with:

• Advancement-related experience, and volunteer management experience highly desirable.
• Bachelor’s degree
• 3-5 years’ work experience in project coordination within a customer-service environment and experience in event planning required
• Ability to travel as needed and work a hybrid schedule in Washington, DC

Volunteer Management

• Support conference volunteer recognition program.
• Works within database to assist team in creating a stewardship plan for conference volunteers.

Association Management System

• Serves as AMS technical expert for event experience reporting and serves as back-up support to other Educational Programs staff as needed.

Conference Marketing

• Ensures marketing content deadlines are met and materials are accurate.
• Regularly reviews conference websites and other marketing channels for accuracy and assists managers with edits/updates/corrections where necessary.

Conference Logistics

• Some domestic travel required. Some weekend and after-hours work required.
• With appropriate guidance, manages logistical details for up to 10 conferences each year including planning and onsite implementation.
• Assists event managers onsite at conferences as needed.
• Serves as liaison for hotel and vendor partners.
• Provides support in management and review of hotel contracts.

Fiscal Management/Budget Responsibility/Judicious Use of Resources

• Exercises fiscal responsibility in the utilization of all resources.

Liaison Responsibilities

• Represents the association in a respectable and professional manner as required in key volunteer engagement.
• Liaises with colleagues running conferences, workshops, and institutes in other parts of the world to ensure the best sharing of ideas, expertise and knowledge.
• Report out to stakeholders weekly on updated revenue and attendance numbers.
• Incorporates tasks and/or projects related to objectives as directed by the Strategic Plan.
• Exhibits appropriate leadership toward and works cooperatively and supportively with all volunteer groups for which this position is responsible.
• Works cooperatively and diplomatically with all divisions and regions.
• Liaises with colleagues in other parts of the world to ensure the best sharing of ideas, expertise, and knowledge.