Event Co-Ordinator Jobs

The Event Coordinator is responsible for elements of the end-to-end management of an event, including sourcing, group air, logistics, financial management and delivery. They will manage the process from Meeting Qualification call and initial venue proposal to post project financial reconciliation, respecting customer and American Express Meeting & Events standards, procedures and policies.
Responsibilities:

• On site for the larger events when they have managed the delegates
• Producing and preparing lists downloaded from the delegate registration site – rooming list, master list, transfer lists, dietary requirements etc
• Depending on experience may run some very small meetings end-to-end
• Website build – checking for accuracy and functionality.
• Supplier management – liaise with DMC’s, venues, hotels, AV
• Supporting the more senior team members on larger projects
• Budget management – manage small budgets, maintain working versions, process supplier and client invoices
• Administrative duties – preparation of on site, printing signage, working documents, collating onsite materials – stationery, workshop items
• Delegate Management – delegate queries, booking travel, printing welcome packs, badges, etc.

Qualifications:

• Must be willing to travel domestic and international
• Ability to work well in a team
• Additional languages are a benefit to the role
• Proficiency in Access is a benefit to the role
• Proficiency in Cvent – data entry, eRFP, reporting, budget preferred
• Proficient in English
• Proficiency in “Mail Merge” capability in Word and “Pivot tables” in Excel
• Flexibility and Ability to adapt
• Customer care excellence
• Accustomed to working under pressure
• Minimum of 2 years event and planning experience
• High level of attention to detail
• Proficiency in Word, Excel and PowerPoint

Location
United States - Virtual Location
The US national hourly wage range for this position is from $18.00 to $36.00 per hour. The national range provided includes the hourly rate that GBT expects to pay for the role. Actual hourly wage rate will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
This role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
GBT 2023 Benefits-at-a-Glance
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