Elko Business Office - Contracts Specialist

• Deliver small project workstreams, carrying out specified project activities within defined time and quality parameters and ensuring adherence to the prescribed project management and permitting methodology
• Acquire services according to the operations requirements, obtaining the best total cost of ownership, term of execution and quality condition
• Prepare letters, memoranda, documents, or reports that support contractual actions or recommendations
• Manage or helps to manage contractor and vendor relationships.
• Perform analysis of responses to solicitations, including price reasonableness, adequacy of competition, compliance with solicitation, and probability of meeting requirements
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media
• Follow organizations sourcing and procurement standard and utilize operating systems approved for contract execution and management
• Support program integration, governance, formats, plan optimization, and project controls best practices
• Support the continuous improvement and execution of Nevada Gold Mines’ sourcing strategy, policies and guidelines for service categories and contracts; is a participant in the development of value-added service for SCM customers, cost savings, and other performance metrics
• Resolve queries from operations, or others as applicable by providing information on work product and the related policies, referring to others where necessary for interpretation of policy
• Monitor and control contractor compliance in respect to the contractual obligations of controlling and reporting of progressive cost and schedule
• Responsible for delivering contracts that cover the requirements of the user areas in response to urgent and ongoing operational needs; identify and develop suppliers in the market to support commercial and operational needs
• Manage tender process, facilitate the selection of service providers, develop contract documentation, and support ongoing contract management as well as coordination of information to evaluate proposals with the user areas
• Serve as a central point of contact on assigned procurements
• Develop and maintain contracts register for end-user group and maintain currency
• Follow the organization's HS&E policies, procedures, and mandatory instructions to identify and mitigate environmental risks and risks to the wellbeing of oneself and others in the workplace
• Ensure timely and professional service to user departments in the preparation and evaluations of bids, negotiation with suppliers, and recommendation to management for approvals, preparation and negotiation of contract documentation, issuance of award of contracts and regret letters, and management and close out of contracts

• Bachelor’s degree in Business, Supply Chain, Accounting or related field or equivalent experience

• Experience in negotiations related to contractual conflict resolution.
• Five (5) years of directly related contracting & procurement experience or equivalent combination of training and experience
• Proficient in Microsoft Office Suite of software (Word, Excel, PowerPoint, Visio, Outlook)
• Experience in the development of RFQ’s and RFP’s
• Experience with Ariba sourcing and contract management or similar systems

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