Education Associate, Educational Equity Department

The Education Associate will report to the Director of Educational Equity. As a critical member of the Educational Equity Team, the Education Associate will provide administrative and clerical support on a variety of organization-wide projects and education specific initiatives, as needed. The Education Associate is responsible for providing organizational and operational support in the design, planning and execution of external meetings and coalitions, conferences, workshops, fundraisers, and other special events.

The successful candidate will be comfortable working in a fast-paced and changing landscape of priorities and responsibilities and be able to work independently and with a variety of teams and external partners.

Excellent project management, administrative and clerical skills, including a strong attention to detail, the ability to multi-task, prioritize and meet deadlines are required. The successful candidate will also possess a proactive work style that anticipates the needs of one’s supervisors and colleagues and will be expected to learn technical and specialized rules, regulations, policies, procedures, and activities related to the assigned duties. The work entails dealing professionally with highly confidential information and requires a high degree of customer focus.

Responsibilities Include, But Are Not Limited To

• Administrative support for the Educational Equity Team to schedule internal and external

meetings, including preparing all necessary information and materials required for meetings,

taking messages, participating in, and taking notes during calls and meetings, and drafting and

reviewing correspondence. This position will also support the California Partnership for the Future

of Learning Alliance and other early childhood and K12 coalitions. This includes scheduling and

maintaining coalition calendars, supporting workgroups and coalition meetings, notetaking and

tracking next steps for coalition/workgroup priorities, managing logistics for coalition meetings

and email correspondence in support of key leads in coalitions. Ensure that preparations for

meetings are made in a timely and professional manner.

• Finance support: File documents and process check requests via Adobe, and tracking expenses

and other finance support for Educational Equity team and coalitions, as needed.

• Set up conference room equipment for large meetings or special gatherings or events. Including

setting up interpretation services.

• Assist in the planning and convening of education coalition meetings, including preparing and

emailing prep and follow up documents, organizing various meeting related events, and taking

notes/minutes at the meeting.

• In coordination with the coalition coordinators assist in the development of forms, setting up

and maintaining online systems and procedures, and manuals for the coalition and/or Education

Equity Team.

• Utilize organization-wide and coalition preferred applications and e-tools to support projects or

team assignments.

• Order supplies, furniture, and/or equipment in accordance with organizational guidelines.
• Schedule hotel and flight accommodations for Education Equity staff and support travel needs for

Educational Equity team events, specifying times, dates, best connections, meals, seat locations,

car rental, etc. and procures necessary documentation such as passports, visas, or other

clearances.

• Ensure that travel needs are met within the constraints of the organization’s travel policies,

procedures, and budget.

• Provide event planning support to education coalitions and staff, including the coordination of

timelines and logistics, travel logistics support, ordering food and supplies, securing locations,

tracking budgets and expenses as well as other finance supports as needed, communicating with

vendors, and providing day-of event support (set-up, registration, note-taking, breakdown and

related activities).

• Assist coalition coordinators and staff with the preparation of collateral materials and mass
• As appropriate, track event RSVPs and/or ticket/sponsorship sales.

mailings, including fundraising invitations, meeting packets and signage.

Additional Duties

• As appropriate, assist other departments and work as a member of the Educational Equity Team

by demonstrating professional and cooperative demeanor with supervisors and co-workers.

• Provide administrative support for organizational needs, as needed.
• Participate in organization-wide planning, development, and communication activities, as

needed, and ensure adherence to Catalyst California goals and policies within the project area.

• Other duties as assigned, dependent on organizational needs and employee skills