Documents And Records Specialist

Reporting to the Requirements and Records Manager, the Documents and Records Specialist serves to assist in the stewardship, including the revitalization and development of PPPL’s Documents and Records Management (RM) program. The Specialist will work with the Planning Assurance and Contract Management (PACM) department to deliver RM plans; implement RM program initiatives; and to provide support to the institution through documents and records review processes, website and database maintenance, and technical editing. This position requires hands-on assistance and interfacing with Management Systems Owners and Subject Matter Experts.

The Specialist will produce reports for delivery to the U.S. Department of Energy (DOE) program officials, and interface with records managers assigned at other DOE national laboratories. The successful candidate must be experienced and demonstrate expertise in managing institutional records and documents through all stages of their life-cycles. The successful candidate must be a flexible, team player with excellent time management skills, communication skills, and experience managing simultaneous deadlines.

Under the supervision of and through strong coordination with the Requirements and Records Division Manager, primary responsibilities will include: assisting in the establishment and maintenance of PPPL’s RM program; identifying and/or tracking and archiving institutional documents and records; serving as an institutional point of contact for DOE records programs; maintaining and creating websites, repositories and dashboards; and supporting the PACM department and PPPL managers in the preparation, review, or editing of institutional documents pertaining to Laboratory records.

A proud U.S. Department of Energy National Laboratory managed by Princeton University, Princeton Plasma Physics Laboratory (PPPL) is a longstanding leader in the science and innovation behind the development of fusion energy — a clean, safe, and virtually limitless energy source. With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us!

Reporting to and in close coordination with the Requirements and Records Division Manager, the successful candidate will either execute or assist in the execution of the Stewardship of Documents and Records Management (RM) program, minimally to include these functions:

Required:

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.