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District Registrar Jobs
| Company | ESC Region 11 |
| Address | , Alvord, 76225, Tx |
| Employment type | FULL_TIME |
| Salary | |
| Expires | 2023-07-11 |
| Posted at | 1 year ago |
Job Title: District Registrar Exemption Status/Test: Nonexempt
Reports to: Superintendent
Dept./School: Administration Office
Primary Purpose:
Responsible for maintaining online student registration system and student academic records at the district level under minimal supervision. Process student enrollment, transfers, and withdrawals for the district. Under minimal supervision provide reception and clerical assistance for the efficient operation of the district office.
Qualifications:
Education/Certification:
High school or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets and databases and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Experience:
2 years' clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Create an online student registration system through the student information system (Ascender) for the 2024-2025 school year.
- Maintain historical student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools through TReX.
- Assist counselors and campus administrative assistants with the enrollment, withdrawals, and transfer of students.
- Assist campus administration and counselors with the preparation of reports and student data information.
- Compile, maintain, and file all reports, records and other documents as required.
Reception and Phones
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct administration visitors.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Order office supplies and keep office storage spaces organized and efficient.
Data Entry
- Assist Accounts payable with data entry of invoices, cafeteria deposits and TEA allotment payments as needed.
- Assistant Administrative Assistant with planning of school board meals and all staff meeting meals as needed.
- Assist Payroll Specialist with bank reconciliations and tax reports as needed.
- Supervise athletic gate manager's duties and official's records.
Other
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
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