Dispatcher Full-Time Day Shift

Position Summary

At Stony Brook Medicine, Facility Operations Assistant are valuable members of our team in the Receiving & Courier Services Department. This member provides routine direction and manifests to / from all Hospital affiliated clinics & locations throughout Eastern & Western Long Island, as well as the Metro NYC.

Qualified candidates should demonstrate excellent communication skills, time management skills, excellent knowledge of demographics, and interpersonal skills. Candidate must be organized and be able to pay attention to detail, while working with all levels of organization.

Duties of a Facility Operations Assistant may include the following but are not limited to:

Incumbent will be responsible for answering the phone making sure to identify themselves and manually log detailed information.

• Incumbent will dispatch transport requests to / from the Hospital and its affiliated locations.
• Gather data for scheduling of repairs, NYS Inspections, regular maintenance, etc. as needed, by filling out and submitting a Squawk Sheet to the Automotive Facility Operations Dept.
• Incumbent will be responsible for maintaining work area clean, and organized.
• Other duties as assigned by supervisor.
• Incumbent will assist with deliveries of Hospital orders delivered to the Receiving area when necessary.
• Manually log all calls on a daily basis.

Qualifications

Required Qualifications:

• Demographic knowledge of both the Eastern & Western Long Island as well the Metro NYC.
• Ability to perform medium to heavy physical labor.
• Some computer knowledge.
• Ability to multi-task in a fast paced office.
• Ability to communicate orally, as well as read & write English.
• Detail Oriented and Organized.

Preferred Qualifications

• Customer Service Experience
• Telephone & Data collection experienc e

Note, this title was previously ‘Laborer’ and was changed by the NYS Department of Civil Service effective 9/13/2018.

Special Notes : Resume/CV should be included with the online application.

In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

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• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

Prior to start date, the selected candidate must meet the following requirements:

• Meet Regulatory Requirements for pre employment screenings.
• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Provide a copy of any required New York State license(s)/certificate(s).
• Successfully complete a 4 panel drug screen*

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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