Director Of Admissions & Records/Registrar

Position Duties

Summary
Under the direction of the Dean of Student Services, plans, organizes, directs, coordinates, establishes and provides a high standard of vision, leadership and direction to the college's admissions and registration procedures. The incumbent in this position will provide leadership and instructional scheduling within the admissions and records department including the assessment of short-term and long-term plans. This position will be responsible for the development and implementation of policies, regulations, budget decision and supervision of personnel. This position also serves as the Registrar for the assigned college.

Essential Duties and Responsibilities

• Problem solves the research, analysis and resolution of student dispute as they relate to records and registration.
• Consults and coordinates with the college staff and District Information Technology Systems departments to define system requirements and needs.
• Compiles and prepares State and federally mandated reports (IPEDS, Student Loan Clearinghouse, etc.)
• Verifies athletic eligibility for intercollegiate sports according to established standards and guidelines.
• Enters, modifies and retrieves data for MIS submission verification.
• Plans, develops and manages the annual budget.
• Collaborates with deans on development of staff training regarding messaging and materials related to new instructional programs designed to assist staff in marketing these new programs and/or services.
• Distributes, collects and posts grades and positive attendance.
• Ensures high performance and a student focused work environment.
• Evaluates transcripts to determine transfer of credits, reviews applications for graduation according to established guidelines.
• Plans, organizes, manages and evaluates the work of assigned staff.
• Evaluates applications to determine eligibility for admission, review for complements and accuracy, code and process applications according to established policies and procedures.
• Administers procedures regarding all credit by exam practices and student petitions on waiver of graduation requirements.
• Plans, organizes, administers and directs the operations of a college admissions and records office including but not limited to admissions, registration, permanent records, enrollment, concurrent/dual enrollment and other matters related to admission and records services.
• Perform other related duties as assigned.
• Serves as the official authorized keeper of the College's student records.
• In collaboration with District and College administration, deans, faculty and other staff, lead, facilitate and improve services to students including catalog content and registration/records questions.
• Develops and implements quality assurance procedures for MIS data.
• Monitors processes and practices for compliance with FERPA, Education Code, Title 5, Board policies and other applicable regulations.

Knowledge and Skills
Education Code, Title 5, Attendance Accounting, Residency, FERPA and policies and procedures critical to making decisions impacting enrollment, registration, grading, transfer and graduation of students. Research methods and data analysis. Principles and practices of organization, leadership, management and personnel administration. Record-keeping and report preparation to ensure information is accurately presented. Principles, methods and terminology of MIS and IPEDS reporting. Working knowledge of data systems. Proper English usage, including spelling, grammar, and punctuation in order to compose items such as correspondence and/or reports. Requires skill in organizing work and building an effective team to respond to student needs. Requires demonstrated effectiveness in leading and motivating manages, faculty, and staff with a collaborative style in a collegial and shared governance environment. Requires advanced human relations skills to deliver formal and influential presentations, build effective teams, review performance, and exercise a unique sensitivity to the needs and interests of a diverse student population. Requires proficiency in enterprise education platforms, scheduling systems and customer relationship management system(s) for higher education, proficiency with software programs and ability to transfer files, import data, and use presentation software.

Abilities
Learn, interpret and apply federal and state laws and regulations, college and district policies and procedures. Maintain confidentiality of sensitive information and records. Communicate effectively in both oral and written form. Requires the ability to guide and motivate others toward goal achievement. Requires the ability to inspire and promote awareness of socioeconomic and cultural diversity. Requires the ability to counsel staff, direct and facilitate development of personal and team perspectives, develop and deliver training programs. Requires the ability to develop and monitor budgets and maximize financial resources. Requires the ability to work cooperatively and productively with others.

Working Conditions
Work is performed indoors where minimal safety considerations exist. Travel within and outside of the District required.

Qualification

Education and Experience
This position requires a Bachelors degree from an accredited college or university and a minimum of 3 years of increasingly responsible experience in in higher education.

Masters degree preferred.

License and Certificates
Requires a valid driver's license.

Supplemental Information

REQUIRED MATERIALS:

• Online District application
• Unofficial transcripts verifying course work completed and degree(s) received.
• Letter of application addressing the selection criteria
• Professional resume

* Incomplete applications will not be accepted. It is the candidates responsibility to make sure the application packet is complete .*

West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.

Background Check: All of our positions require the ability to pass a background and live scan.

Selection Process: Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.