Detention Records Assistant Jobs

Exempt: No

Shift: 8 HR w/o Holidays

Starting Pay: $44,415 per year

Location: Key West Detention Center

This class involves the production, maintenance and processing of accurate, timely and complete records on information relating to a wide variety of law enforcement, corrections and court process activities. The work may involve data entry and retrieval; verifying warrants; expunging criminal conviction data; bank deposits; notices to appear, writs of execution; filing reports; and/or providing any clerical support necessary to insure the timely processing of records, files, court orders and other paper work. The worker maybe assigned to Intake and Release, Classification, Property, or Main Control. Work is performed under the supervision of the Records Director, or Records Supervisor, in accordance with established procedures.

Qualifications Required

High school diploma or equivalent. Sufficient office experience to have acquired skill and understanding of record keeping and data entry. Experience should include the operation of data entry devices, keyboards, duplicating machines, etc.

JOB COMPLEXITY

Work is performed independently; worker receives assignments from Records Director, or Records Supervisor. Work requires the ability to locate, collect or derive information before acting.

CONSEQUENCE OF ACTIONS

Perform routine functions, which support processes internal to the Agency. Ensure proper preparation of prisoner packets for accuracy and the punctual releasing of inmates, responsible for receiving and checking incoming mail for contraband, assist in the security of the facility, responsible for sorting, checking, and entering property received, responsible for the classification of inmates.

ASSETS

Work does not involve responsibility for significant assets.

WORK CONTROLS

Work is performed independently under the general direction of the Records Director, or Records Supervisor.

PERSONAL CONTACTS

Contacts are with members of the agency, federal, state and local government agencies and occasional contact with inmates.

Safety Of Others

Position involves the safety of coworkers, inmates and the public.

PHYSICAL EFFORT

Work may require long periods of operating keyboard devices or visual display terminals. Work may require lifting up to 50 pounds.

HAZARDS

Work surroundings present exposure to airborne and blood borne diseases, i.e. tuberculosis, hepatitis and AIDS, exposure to crabs, lice, maggots, open sores, and feces.

WORK ENVIRONMENT

Work is performed in an enclosed restricted environment that may cause some discomfort or unpleasantness.

SUPERVISORY AUTHORITY

Work requires no significant supervisory authority.

PERSONNEL SUPERVISED

Work requires no supervision of Sheriff's Office personnel.

EXAMPLES OF DUTIES

• Assist in the processing and distribution of inmate uniforms and supplies.
• Assists in training other Records Assistants and in monitoring data entries for completeness and accuracy as required.
• Prepares paper work from arrest folders.
• Classifies reports for Uniform Crime Reporting to ensure proper coding.
• Ensure that inmate property and money are securely stored.
• Cross-reference subjects concerning warrants and extradition data available.
• Process warrants, incident and accident reports and expunges criminal arrest data as necessary. Check forms, records and reports to ensure that information is correct and complete.
• Fills out forms, logs report and perform copying as necessary.
• Enters and retrieves data from the Criminal Justice Information System (CJIS) and the Florida and National Information Systems (FCIC).
• Coordinate the receiving or releasing of inmate property.
• Coordinate visitations between inmates and visitors.
• Performs related work as required.
• Responsible for the maintaining archives files.
• Ensure inmates attend first appearance in a timely manner.
• Responsible for depositing inmates monies.
• Answers telephone and provide other clerical support as directed.
• Responsible for storage, inventory, receiving, and releasing inmate property.
• Responsible for the Property/Mail Room Log.
• Files any of a variety of reports, forms and records.
• Updates mug shot books and other records.
• Ensure inmates entering the facility have regulation uniforms.
• Maintains file card references.

Knowledge, Skills And Abilities

• Ability to read and follow instructions.
• Knowledge of correct English usage.
• Ability to use reference materials, manuals and guides related to the work.
• Knowledge of office practices and procedures.
• Ability to alphabetize codes numerically rank, sort and batch.
• Ability to operate data terminals.
• Ability to type at a moderate speeds (25 wpm) and operates standard office equipment.
• Knowledge of filing and basic record keeping.

REQUIREMENT

Required to obtain the Florida Department of Law Enforcement (FDLE) National Criminal Information Center / Florida Criminal Information Center (NCIC/FCIC) certification.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The Monroe County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.