Corporate Events Coordinator Jobs

Location(s):

Air & Space Museum - 7711 E Academy Blvd, Denver CO, 80230 (primary)

Exploration of Flight - 13005 Wings Way, Englewood CO, 80112 (secondary)

FLSA classification: Full-Time | Non-exempt

Payrate: $19.50 ~ $22/hour (depending on experience)

Schedule:* Monday ~ Friday | 9am ~ 5pm | ~40 hours/week*Candidates must be able to accommodate a flexible work schedule as needed including weekends, evenings, and occasional holidays.

Organization

Founded in 1994 on the former Lowry Air Force Base, Wings Over the Rockies is a non-profit community organization dedicated to unlocking dreams of flight through exhibits, local events, and educational programming. Each year we welcome roughly 160,000 visitors representing all 50 states and dozens of countries internationally. We are Colorado’s premier Air & Space Museum having been recognized by CNN Travel as one of their 20 Best aviation museums in the world. We are committed to diversity, inclusion, and accessibility boasting more than 100,000 sq. ft. of open hanger space full of iconic aircraft, space vehicles, historical artifacts, and more. Visitors can experience thrilling flight simulators, discover educational programs, and participate in many of our exciting museum-sponsored events.

Exploration of Flight (EoF) is our flight-focused educational extension. The 15-acre campus is located at the Centennial Airport where we offer showcase events with a variety of aircraft, aviation immersion programs, pilot ground training, and flight experiences. EoF is home to our Blue Sky Gallery exhibits and interactive aviation center featuring an airworthy fleet of civilian and military aircraft.

Summary

The Corporate Events Coordinator is responsible for event planning, execution, and outcomes as well as assisting with sales operations helping to meet and exceed departmental budget objectives. The Corporate Events Coordinator will organize events, meet timelines, fulfill audio/visual specifications, make design recommendations, coordinate scheduling, maintain strong vendor relations, give walk-throughs, and promote Wings Over the Rockies as a premiere event destination. In addition to external booked events, the Corporate Events Coordinator will assist with Museum-sponsored internal events, e.g. Hops in the Hangar, Haunted Hangar, Santa in the Hangar, Speaker Series, etc. The Corporate Events Coordinator is a member of the Corporate Sales & Events department reporting directly to the Sales Account Manager and working closely with the Events Managers, the Director of Corporate Sales & Events and other cross-departmental teams including Facilities, Visitor Services, etc.

Benefits

• Medical, Dental, Vision, and Life/AD&D insurance coverage 100% paid for eligible employees
• Generous Vacation, Sick, and paid Personal leave
• Potential for annual bonuses, merit pay increases, and career advancement
• Voluntary Short-Term Disability, dependent Life/AD&D, Accident, and Critical Illness coverage
• Optional Health Savings (HSA), Dependent Care (DCA), and Flexible Spending (FSA) account eligibility
• 403(b) group retirement plan with company match
• Museum membership, store discount, and other employee perks

Working Conditions

Wings Over the Rockies Air & Space Museum operates in an 80-year-old aircraft hangar. Exploration of Flight is located at a busy regional airport. Environmental conditions may vary.

If you are an individual with a disability, you may request reasonable accommodations if you are unable or limited in your ability to access job openings or apply for a job on this site. You can request reasonable accommodations by contacting our HR Department at 303-360-5360 x122 for assistance.

Duties & Responsibilities

Please Note: This list is not all inclusive but intended to be a general outline of the primary duties for this position.

• Supervise, direct, and coordinate day-of-event activities, event personnel, maintenance staff, caterers, deliveries, load-in and set up, outside vendors (entertainment, décor, audio visual, fire fighters, security, floral, etc.), and other operations as needed
• Manage accounts receivable and contract deadlines; assist with tracking deposits and final payments from clients
• Manage logistics, day-of-event staffing, vendor coordination, event sponsor relations, and internal communications
• Assist with scheduling of event staff and day-of operations, load-in and set-up, deliveries, cleaning crews, etc.
• Anticipate the needs of specific clients and effectively communicate with staff and outside vendors
• Provide clients with necessary pre and post-event correspondence, updates, and confirmations from start to finish
• Event management and planning: logistics, customer service, issue resolution, client communication, staffing, vendor communication and coordination, accounts receivable, contract management, post-event follow up and feedback
• Safeguard the security and integrity of the event database to maintain client privacy
• Help solicit event orders and manage vendor relations; schedule and lead client meetings, event layout discussions, etc.
• Assist the Sales Account Manager and Director of Corporate Sales & Events with sales duties as needed
• Create comprehensive event outlines and timelines; prioritize and maintain the events calendar
• Respond to emergencies in or outside the facility perimeter as necessary; command and direct attendees to safely exit as mapped out in the building emergency plan
• Accommodate clients needs and budgets; up-sell amenities and décor; cultivate client relationships to ensure repeat business
• Facilitate pre-and-post-event production meetings to execute successful and well detailed events
• Create & maintain CAD drawings & internal/external distribution list