Coordinator Jobs

Reports to: Director of Programs & Events
Location: New York (Tues-Thurs in office, Mon and Fri remote)

This is a full-time position in the Programs & Events Department of the Producers Guild. The Department is centrally managed with staff based out of the Guild’s Los Angeles and New York offices. The position:

• Manages and supports virtual events.
• Supports event management of all events (including screenings) taking place in New York;
• Manages the day-to-day operations of the New York office;
• Writes, edits and sends the weekly PGA Newsletter to the full membership; and

The role interfaces with every department of the Guild on a regular basis (i.e., Membership, Awards, Business Operations, Arbitrations and Legal), and becomes a familiar face and a point of contact for members at events throughout the year. This is a full-time, non-exempt position with an expected pay range between $25/hour and $28/hour (between $52,000 and $58,240 annually for 40-hour weeks).

How to Apply

Please upload a resume and cover letter, and answer the additional questions, on this page. In your cover letter, we invite you to respond to the following prompts:

• What's exciting to you about this position?
• How do you see this job fitting into your career goals?

Responsibilities

Office Management (year-round)

The New York office is small and centrally located in a full-service art deco building. There are only a few employees and as such it does not have a full-time Office Manager.

• Serve as the on-site point of contact for everything pertaining to building management and building access by employees and guests (e.g., guest lists for office events and meetings, ID cards, office keypad, ensuring staff attendance at any required building safety training). Note: The Director of Business Operations handles all financial obligations and lease issues with respect to the building.
• Manage the AV systems, for internal use and member events.
• The Coordinator has the sole day-to-day responsibility for ensuring that this office is fully operational for employees and guests (e.g., supplies in stock, appliance maintenance needs serviced, equipment inventory, equipment and deliveries put away in a timely fashion, receipt and dissemination of any physical mail/deliveries, light daily wipe down of counters, loading/unloading dishwasher).

PGA Weekly Newsletter (year-round)

• Work with the Director of Programs & Events on any questions related to the design template used each week.
• Drop in the advertising banner ad as needed (typically around awards seasons).
• Create and circulate to the Membership and Programs & Events Dept staff a content calendar at the beginning of the week which includes draft copy descriptions for all events and “news” for needed edits/approvals.
• Archive each issue.
• Send the newsletter each Thursday via MassMailer after receiving final approval of the copy and layout from the Director of Programs & Events and approval from any advertiser.

Event Management and Administration (year-round)

• Event setup/coordination for events in the office or outside (e.g. chairs/tables, order F&B)
• Responsible for monitoring the member Slack channels.
• Responsible for delivering all media to Digital Marketing Manager for scheduling, sharing on social and archiving.
• Full start to end management of virtual Committee and Working Group meetings, including working with any member leads on these events to ensure copy and assets have been delivered in a timely manner for inclusion in PGA’s promotional outlets (newsletter, social, e-blasts), creation of event registration page, tracking RSVPs, supervision of any staffing needed at the event and archiving event once it’s over.
• Participate in quarterly meetings with PGA member leads from committees, task forces and working groups.
• Maintain a database and relationship with volunteers to assist with New York-based screenings and/or other events.
• Meet periodically with the Department Director and various committee, task force or working group leads.

Screenings and Screeners (awards season - roughly Sept - April)

• Full start to end management of all New York screenings, including collection of assets for PGA materials such as the newsletter, communication with publicists, supervision of staffing or volunteers for screenings and any other necessary logistics. Introducing screenings.

Qualifications / Skills

• A meticulous attention to detail, including proofreading and fact-checking.
• Bachelor’s degree or equivalent experience.
• Excellent communication skills - verbal and written. You will be required to communicate diplomatically with numerous stakeholders within and external to the organization on a timely basis.
• Strong time management skills. You will produce and send the weekly newsletter on the same day each week, while simultaneously working on other projects and events.
• Wordpress fluency is a plus.
• Cloud computing, and cloud storage – and best practices of both.
• You must be comfortable using the following tools used by the Department: MS Office suite, One Drive, Sharepoint, Zoom Meeting, Zoom Webinar, GoTo Meeting, MassMailer, Airtable, entire Adobe suite (including InDesign, Photoshop and Illustrator), Google suite, Mailchimp and Survey Monkey. You must be comfortable learning Nimble/Salesforce (our association software database).
• You are comfortable with public speaking.
• Previous relevant experience at a production company, agency or management company is a plus.

You will be successful and thrive in this position if you…

• You are comfortable and confident in engaging members, as this role often serves as the “host” of our events.
• You are self-motivated and can work autonomously but you enjoy working as part of a team to find positive solutions to challenges.
• You understand that due to the nature of the position, you will be expected to work some evenings and weekends, particularly during awards season for screenings. During the height of the season (Nov-Feb), there may be up to three screenings per week which you may need to manage.
• Embody a positive attitude in fast-paced environments and under pressure in stressful situations. This position is directly involved in some of the Guild’s most high profile events and with that comes a range of personalities and time sensitive requests.
• You are interested in growing your understanding of the real challenges facing producers and want to participate in assisting the Guild in ensuring a welcoming and professional environment for its members and industry guests at events.
• Love film, television and emerging media and have a genuine appreciation for the individuals who produce this content and the community they seek through being a member of the Producers Guild.
• You have the ability to think and work proactively without constant supervision.
• You are flexible and responsive to phone calls, emails or text messages from colleagues working across different time zones. This is within reason, unless there is an actual emergency. Your direct supervisor, the Programs & Events Director, is based in New York.

Benefits

• The Guild believes in providing its employees with access to discussions about the future direction of the organization and its governance. All employees are invited to attend meetings of the Board of Directors and other key annual events.
• The Guild has 10 paid holidays per year and 2 paid personal days.
• PGA offers employees medical, dental and vision coverage options.
• For employees based in California, monthly parking at the PGA office is paid by the Guild.

About the Organization

The Producers Guild of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience.

COVID Policy

PGA requires full vaccination against COVID-19 for all employees, subject to limited, legally required exceptions. Proof of vaccination, or documentation supporting an exception to this policy, will be required prior to employment. The position requires working at events.

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