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Contracts Specialist
Salary
$4,156.90 - $8,181.80 Monthly
Location
Baton Rouge, LA
Job Type
Unclassified
Job Number
DRU 083123C ERG
Department
Division of Administration
Division
Disaster Recovery Unit
Opening Date
08/31/2023
Closing Date
9/14/2023 11:59 PM Central
- Benefits
- Questions
- Description
Supplemental Information
The Division of Administration/Disaster Recover Unit (DRU) has a vacancy. This job is Unclassified.
Purpose
The Louisiana Office of Community Development (LOCD) is the administrating agency of Community Development Block Grant Disaster Recovery (CDBG-DR) grants allocated to the state. The projects and programs funded by these grants address the long-term recovery and resilience of communities affected by Presidentially Declared Disasters. OCD’s administration includes program design, implementation and close-out of programs representing a total portfolio of over $16 billion.
This is a professional position designed to implement disaster recovery programs under the Louisiana Office of Community Development (LOCD). The position will oversee or assist in the administration of disaster recovery programs in observance of federal and state statutory requirement and regulations and policies. This position requires a particular knowledge of aspects of disaster recovery, disaster CDBG programs, FEMA programs and other federal and state recovery initiatives and key disaster recovery entities and organizations.
Louisiana is a State as a Model Employer for People with Disabilities.
A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 342-7006. The selected candidate will be required to submit original documentation upon hire.
For Further Information About This Posting, Please Contact
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:
[email protected]
Qualifications
A baccalaureate degree plus two years of professional level experience in contracts, legal, or procurement.
A Master’s degree from an accredited college or university may substitute for one (1) years of the required experience or two (2) years for specialized degree in related field.
Preferred Qualifications
Knowledge of Community Development Block Grant
Knowledge of Federal Emergency Management Agency Public Assistance Program
Experience with Louisiana state procurement
Professional experience with communications/public relations
Proficiency in Microsoft Office Suite
Examples of Work
Essential Functions
(Duties are illustrative and not comprehensive. Responsibilities may vary with individual assignment.)
Provides technical assistance to grantees, to assure that all projects and expenditures comply with federal rules and regulations and program agreements.
Provide specialized guidance on recovery program areas, as it relates to policy and implementation.
Assists the division in interpretation and understanding of specialized program directives, best practices, applicable regulations, and legislation.
Coordinates with key partners and agencies for special disaster recovery needs and in the area of specific technical expertise.
Provides highly responsible and complex technical support in specialized recovery effort to division Director or designee and OCD management.
Coordination of the procurement and contracting process for the Louisiana Office of Community Development; the procurement function primarily involves professional, personal, consulting and social (PPCS) services contracts as well as Cooperative Endeavor Agreements (CEA).
Drafting of CEA’s, contracts and amendments and collection and processing of all necessary signatures, documents and approvals for PPCS contracts and CEAs.
Including The Following
Preparation of Requests for Proposal (RFP) with input from the Office of State Procurement, program manager, LOCD financial staff and LOCD legal staff.
- Preparation of all necessary documents from submission of the RFP to the Louisiana Procurement and Contract (LaPAC) Network for advertisement and issuance.
- Receipt of all proposals submitted in response to RFP.
- Coordination of selection and meetings of evaluation committees for review of all responses to RFP.
- Issuance of notice of the RFP to all required parties,
- Collection of written questions from interested partied and publication of written responses thereto
- Review of same for technical compliance with RFP.
- Notification to necessary parties regarding intention to award contract
- Coordination of oral presentations, if any, requested by the evaluation committee
Coordination of necessary parties, including program manager, LOCD Financial staff and LOCD legal staff, for negotiation and completion of the contract with the successful proposer.
Preparation of all necessary submissions accompanying completed executed contract/CEA to the Office of Finance and Support Services (OFSS) and the Office of State Procurement (OSP) and to any other necessary reviewing entities. Entry of data into the State accounting systems for creation of new vendor and/or contract data.
Tracking the approval of contracts and CEAs through OFSS and OSP, providing any requested information and notifying necessary parties regarding issues with approval as well as the ultimate approval by OSP.
Attending training and technical workshops relevant to contracts and disaster recovery efforts.
Other duties as assigned
Benefits for unclassified employees are determined by the individual hiring authority.
01
Do you have knowledge of Community Development Block Grant?
02
Do you have knowledge of Federal Emergency Management Agency Public Assistance Programs?
03
Do you have experience with Louisiana state procurement?
04
Do you have experience coordinating with communications/public relations?
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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