Contract Administrator (Remote Eligible)

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2021-22, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 20,195 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University’s Office of Sponsored Research is recruiting for an experienced Contract Administrator. The Contract Administrator will manage pre and post award activities for an assigned portfolio of contracts within the Office of Sponsored Research unit using knowledge of contract management rules and regulations, financial budget management, technical expertise, and analytical skills. The Contract Administrator will provide guidance on what contractual issues may present a compliance liability to the university. The Contract Administrator is involved in the entire contract’s life cycle, including Pre-award and Post-award support. Responsibility for coordinating with PI(s) in the Pre-award proposal development, budget preparation & justification and proposal package submission. In Post-award activity, the individual will work in partnership with Accounting and Budget staff to set up, fund, and fiscally manage awards. Successfully manage sub-agreements and modifications as needed. Track progress by monitoring deliverables and project tasks, budget management, and reporting to the sponsor for contracts awarded to the University. Perform data entry in appropriate administrative systems to include MS Workday. Manage close out of award and provide reports as needed to university management for internal and external audits.

Responsible for providing guidance to principal investigators regarding compliance related to federal and private contract administration. This includes compliance with internal policies and procedures, FAR, DFAR, OMB, and other government rules and regulations, and sponsoring agency terms and conditions.

This position requires collaboration with internal and external stakeholders on contract proposals and awards including project sponsors which may be federal, state, municipal, or private organizations. The incumbent will provide clear and concise communication to all stakeholders across the university and externally with sponsors. This position is eligible for hybrid/remote work schedule.

Responsibilities include the following:

Pre-award activity:

Post-award activity:

Coordinate other activities, special reports, projects, and other related duties as assigned. Generate reports as requested, and raise potential concerns involving contract budget management, administration, compliance issues and other key issues regarding contract administration and compliance. Recommend improvement of internal processes and practices and work collaboratively with the team to make changes.

Qualifications

Required Qualifications:

Preferred Qualifications:

Required skills, knowledge, abilities:

Demonstrated experience making independent decisions, researching, analyzing, and solving problems. Experience working effectively under pressure of deadlines, frequent interruptions, and changing and competing priorities. Ability to develop new systems or procedures to resolve problems and facilitate workflow. Excellent interpersonal skills and proven experience working both independently and as an effective team member. Experience in contract administration and working knowledge of laws, regulations, and policies affecting research contract acquisition and compliance. Knowledge of budgeting and budget development. Analytical skills with an in-depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and internet end-user applications. Excellent oral and written communication skills. Discretion in dealing with sensitive and confidential information.