Contract Administrator Iii - Service Agreements

Contract Administrator III - Service Agreements

In this role, you will manage all aspects of the procurement of professional architect/ engineering and personal service agreements from inception to closing within the Central Procurement Office (CPO). Our Service Agreements Team is responsible for procuring all consulting contracts and providing contract management support throughout the organization. This role will support Maritime, Corporate, and community engagement procurements with an emphasis on Aviation-related services.

• You will serve as a mentor and trainer to Contract Administrators’ I and II and serve as a main point of contact in lieu of Contract Administrators’ IV and V.
• You will advise internal and external clients on procurement requirements and strategies to facilitate and expedite the process.
• You will drive and lead innovation / continuous process improvement by developing data driven decision making; integrate key metrics and measurements; and sustain change.
• You will present and conduct the Port’s procurement program to socioeconomic / community outreach participants such as contractor and consultant forums and workshops.
• You will manage the execution of procurement process including (a) developing multi-year complex solicitation documents; developing evaluation criteria; draft supplemental contract provisions; and (b) manage technical evaluations; negotiate price; negotiate terms and conditions; and finalize the selection decision.
• You will leverage your procurement expertise and exercise independent judgement when evaluating theories, concepts, and principles to develop different approaches to procuring highly specialized services.
• You will conduct independent research of professional and personal contracting practices including the development of appropriate procurement documents, understanding of various negotiation strategies, understanding risks associated with consultant contracting, and how to deploy variety of tools to manage those risks.
• You will work with Port stakeholders and the consultant community to promote environmental stewardship and Diversity in Contracting.

Two years of experience may be substituted for one year of education:

• Team Player – You are a problem solver, seek direction and/or offer guidance to colleagues and management when needed. You are actively engaged with your teammates and clients, and are supportive by reaching out to assist each other whenever possible.
• Strong Communicator – You have the ability to communicate and present with Port stakeholders, executive leaders, and the consulting community. You can be persuasive by influencing internal and external stakeholders, when needed.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Educated – You possess a Bachelor’s degree in a related field.
• Ethical – You understand and embrace the responsibilities of public service; are fair and avoid preferential treatment or even perception of preferential treatment.
• Desired – We hope you have experience working as a lead procurement contract administrator, ideally in a public agency as well as experience developing and executing contract negotiations for service agreements.
• Customer Service Minded – You are focused on helping the client meet their business needs and deliver a high quality of work each and every time. You are willing to push back in a constructive and respectful manner.
• Experienced Procurement Agent – You have expert knowledge of procurement administration best practices as well as the laws and general policies that govern this work. You are able to train others and provide consultative and strategic guidance as a subject matter expert.
• Experienced – You have five (5) years of experience in negotiating procurements and contract administration.

• Work Environment – This role will be primarily conducted remotely in accordance with the Port’s Flexible Work Arrangement policies during the Covid-19 pandemic. It may transition to primarily working in an office environment post pandemic.
• Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.
• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.
• COVID-19 Vaccination Requirement – Effective, November 15, 2021, the Port of Seattle will require that at the time of hire, and as a condition of employment, the successful candidate will be able to provide proof of their full COVID-19 vaccination status, as part of the hiring process. This is a condition of employment for all positions at the Port of Seattle. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Prior to employment, candidates may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
• Holidays – More than ten days per year to celebrate with family and friends away from work.
• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.
• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.