Contract Administrator Iii Jobs

The Sr. Contract Administrator promotes a high degree of professionalism in cradle-to-grave (source-to-pay) procurement activities, minimizing risks to Facilities and the University while meeting procurement objectives and ensuring compliance with policies and procedures. The Sr. Contract Administrator partners with key Facilities and University stakeholders to understand and align business strategy, market dynamics, supplier capabilities, and spend analytics in the development of procurement strategies. The portfolio of a Sr. Contract Administrator consists of approximately 10 basic ordering agreements (BOA’s) and 50 contracts with an overall value up to $750M+ and includes a mix of high-risk, high profile and complex multi-year, long-term multi-million dollar design services contracts (up to $25M+), construction contracts (up to $300M+) and other types of contracts. The Sr. Contract Administrator reports to the Manager, Facilities Procurement Office (FPO), who is a direct report of the Director, FPO.

FPO provides procurement support for all design, construction and related services and is part of the Facilities Finance and Administrative Services (FFAS) department embedded within Facilities . FFAS is responsible for providing shared services to all Facilities partners as well as the broader University.

Responsibilities

This is a five year benefits eligible term position.

Sourcing/Pre-Award Responsibilities

• Negotiates price, rates, details, terms and conditions for all contracts in assigned portfolio.
• Manages supplier relationships, including regular review of supplier performance, contract compliance, and pricing. Leads internal, multi-disciplined Facilities prequalification teams for strategic construction services.
• Facilitates competitive bidding events, promoting utilization of online bidding technology. This includes reviewing and ensuring scope of work and project description documents support a competitive selection process, developing selection criteria in addition to price, promoting supplier diversity, creating thorough solicitation documents, leading preproposal meetings, analyzing proposals, creating detailed bid/proposal comparison documents for selection team members, leading supplier negotiations, and being a significant contributor in supplier selection.
• Creates and executes complex basic ordering agreements and fixed fee/price, guaranteed maximum price, cost plus fixed fee, and other types of contracts according to Facilities and University policy. Manage assigned portfolio of basic ordering agreements and contracts to ensure suppliers meet the current and future needs of Facilities and the University.
• Develops and executes sourcing strategies and events, and leads sourcing activities for assigned portfolio of design, construction and related services utilizing various data (previous spend, previous supplier performance, etc.), market information and operational objectives to deliver long-term value. This includes authoring category strategy documents, obtaining key stakeholder buy-in and providing regular progress updates.

Contract Administration Responsibilities

• Coordinates all aspects of the contract closeout process.
• Provides guidance to Facilities stakeholders in all contract matters including contract requirements, contract interpretations, and dispute resolution. Primary Facilities liaison with Office of General Counsel on all legal matters.
• Analyzes contract changes to ensure compliance with contract terms and conditions, and creates resulting change order and amendment documents.
• Reviews all invoices for contract compliance prior to payment.
• Primary Facilities liaison with Office of Audit & Compliance for all required construction audits.

Leadership and Strategic Initiatives

• Serves as procurement subject matter expert for Facilities and University stakeholders.
• Trains junior contract administrator staff, and encourages professional development and certification.
• Provides leadership in support of Facilities and University strategic initiatives including business and technology process improvement, supplier diversity, and sustainability.

Qualifications

Essential Qualifications

• Ability to manage a portfolio of contracts
• Advanced negotiation skills and demonstrated value contribution results
• Advanced contract understanding with ability to provide guidance to stakeholders regarding impact of contract terms and conditions
• Ability to manage multiple priorities
• Demonstrated excellent written and oral communication skills
• Bachelor’s Degree in business or relevant discipline and relevant experience or Bachelor's degree may be substituted for 6-8 years in procurement, contract administration or relevant supply management or business position
• Ability to convert complex and conflicting needs into actionable requirements
• Demonstrated proficiency with electronic sourcing and procurement tools
• Ability to collaborate with multiple internal departments and lead cross-functional teams
• Excellent analytical skills
• Excellent skills with Microsoft Office (Excel, Word, PowerPoint)

Preferred Qualifications

• Demonstrated proficiency with category management concepts
• Experience procuring design, construction and related services
• MBA, MS or relevant advanced degree
• CPM or CPSM certification
• Experience with SRM Project management experience
• Experience with electronic sourcing and eProcurement tools

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see Policy For Detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Mid-Senior Level