Construction Billing Coordinator Jobs

Overview

When you join Allied Universal® Technology Services, you are joining one of the fastest growing security systems integrators in North America. Build your career within a fast-paced, dynamic, and diverse environment that combines leading-edge technology solutions - electronic access control, video surveillance, alarm monitoring, emergency communications, robotics, drones, and other smart tech innovative solutions - with physical security solutions to safeguard our clients and our communities.

Allied Universal is looking to hire a Project Coordinator. The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work-flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal Technology Services.

AIA Invoicing experience is preferred!

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
• Filing and project-related data entry into ERP platform
• Perform other duties as assigned by management
• Audit sales orders and create cost modifications
• Schedule project related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre-construction meetings and post project walk-throughs)
• Complete Work Order and Subcontractor Forms as needed to support ERP processes
• Maintain budget tracking information and review reports for accuracy
• Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
• Perform follow up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
• Assist with project related regulatory permitting
• Process shipping and receiving
• Create purchase order requests and subcontractor work orders

QUALIFICATIONS:

• Must possess excellent written and verbal communication skills
• High school diploma or equivalent is required; Associateas or Bacheloras degree preferred
• Excellent organization and analytical skills
• Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
• Prior experience in project coordination or project management type role is preferred
• Proficiency with Microsoft Office Suite a Outlook, Word, Excel and PowerPoint
• Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
• Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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