Conference Planning Manager Jobs

Position Overview

The Conference Planning Manager will manage multi-product conferences, partner closely with product teams to support single product conferences and be responsible for managing end-to-end, from approval process (including the External Support process), to execution, to include measurement and implement feedback from stakeholders throughout the company and support Commercial Operations. This role will also manage outside vendor relations, negotiate vendor contracts, make travel arrangements, and manage association sponsorships/involvement. This position will work across multiple departments; including, but not limited to, commercial leadership, commercial marketing, training, communications, and any other department involved in the planning/attendance of the exhibits, meetings, and events.

Essential Duties

Include, but are not limited to, the following:

• Manage conference budgets, costs, and invoice reconciliation.
• Ability to work nights and/or weekends, as needed.
• Manage and execute logistics in support of Conferences and Tradeshows as defined above.
• Provide strategic counsel to leaders, driving the most effective, efficient conference planning experience.
• Support and lead a cadence for internal commercial team meetings and build a collaborative culture to improve customer/client satisfaction levels.
• Support and comply with the company’s Quality Management System policies and procedures.
• Collaborate with internal stakeholders (Sales Leadership, Marketing, Compliance, Medical), cross-functional teams, and external vendors to oversee the logistics and coordination of Conferences and Tradeshows.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Maintain regular and reliable attendance.
• Manage relationships and negotiate contracts with third party vendors (logistics vendors, hotels, convention centers, and other venues). Coordinate contract reviews, authorized signatures, counter-signed copies, deposits, and other documents required to secure space and rates. Follow all Compliance rules and regulations.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Communicate deadlines for conference involvement to all company stakeholders and teams (inclusive of but not limited to product theaters, symposiums, receptions, etc.).
• Ability to travel 30% of working time away from work location, may include overnight/weekend travel.
• Initiate and lead core planning and execution teams for Conferences and Tradeshows.

Minimum Qualifications

• Proven working knowledge of Conference and Tradeshow industry.
• Strong verbal and written communication skills.
• Authorization to work in the United States without sponsorship.
• 5+ years of experience in commercial, marketing, communications, business and/or related field relevant to the essential duties.
• Excellent teamwork skills and ability to integrate successfully on multiple cross functional teams.
• Strong knowledge/advanced skills in the Microsoft Suite of products (Word, Excel, and PowerPoint).
• Excellent interpersonal/communication skills, ability to interact with all levels of the organization and customers, build consensus among individuals and teams.
• 5+ years of experience in Conference Planning.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.
• Bachelor’s Degree in Hospitality, Business, Marketing, Communications, or field as outlined in the essential duties; or High School Diploma or General Education Degree and 4 years of relevant experience as outlined in the essential duties in lieu of Bachelor’s Degree.
• Ability to work independently.

Preferred Qualifications

• Previous experience managing medical/healthcare/pharmaceutical exhibits/meetings/events.

Salary Range:

$105,000.00 - $168,000.00

The annual base salary shown is a national range for this position on a full-time basis and may differ by hiring location. In addition, this position is bonus eligible, and is eligible to receive company stock upon hire as well as annually. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms, conditions, and eligibility requirements of the applicable plans.

If you need any assistance seeking a job opportunity at Exact Sciences, or if you may require a reasonable accommodation with the application process, please email [email protected].

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company’s affirmative action program are available to any applicant or employee for inspection upon request.

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