Clinical Coordination Assistant Jobs

The Clinical Coordination Assistant demonstrates knowledge and skill in the care of all infertility patients. The Clinical Coordination Assistant works with the IVF Nurse Coordinators to facilitate care for the infertility patient. This position reports directly to the Clinical Manager and takes daily direction from the Nurse Coordinators/Physician/Clinical Manager and Practice Administrator.

What You’ll Do Every Day

• Obtain prior authorizations for medications as directed by RN.
• Place daily lab orders as directed by RN.
• Verify that patient work up status are completed and ensure communicable labs are kept up to date. Attend weekly ART meeting, when directed to do so.
• Within scope of practice, answer triaged phone calls for nursing team and document action taken in patient EMR.
• Attend hormone meeting with the nursing team.
• Track and audit all patient consent forms for completion. Alert RN if deficiencies noted.
• Transcribe, enter, scan and verify data from source documents into the electronic medical record in an accurate and timely manner.
• Assist with answering calls to nurse line and checking nurse line voicemails as needed or when delegated.
• Call patient pharmacy with patient prescriptions and prescription refills as directed by RN.
• Perform chart audits for weekly ART meeting.
• Assist with monitoring nurse team flags and facilitate flag completion as needed.
• Track inventory and ensure timely documentation of all incoming and outgoing consignment medication for nurse team, as needed or as delegated.
• Other duties as assigned.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, tasks, duties, or responsibilities that are required of this position. Duties, responsibilities, tasks, and activities of this position are subject to change at any time with or without notice.

Required Knowledge, Skills And Abilities

• Must have excellent customer service skills, exhibiting courteous, compassionate and respectful treatment of internal and external customers at all times.
• Must be organized, with a strong ability to multi-task, prioritize, and have a strong attention to detail and strong ability to utilize time efficiently.
• Strong computer skills, ability to use basic office equipment.
• Demonstrate the ability to be a team player and possess a willingness to perform duties that are assigned or delegated within a timely manner
• Must have excellent communication skills and make it a priority to consistently communicate positively and professionally with all staff members and patients.
• Strong ability to follow procedures is essential.

Education and Experience

• Current MA certification.
• Current BLS certification.

Supervisory Responsibilities

None

Working Conditions

Why Join CCRM Fertility?

As one of the leading providers of fertility services in the nation, CCRM is comprised of the best people in the industry. If you have a desire to be a part of an enthusiastic team, help patients achieve their dreams of parenthood, and grow both professionally and personally, CCRM may be the right place for you. CCRM offers competitive pay and benefits, growth opportunities, and an environment supportive of the success of our teams.

What We Offer Our Team Members

• Competitive pay and bonus opportunity
• 401(k) with Company match
• Professional development opportunities
• Job training and cross training opportunities
• Medical, dental and vision benefits
• Paid time off and holiday time

FLSA Status

Non-Exempt (hourly)

Pre-Employment Requirements

All offers of employment are conditional upon successful completion of pre-employment screenings, including a criminal background check, drug screen, professional reference checks, and verification of your eligibility and authorization to work in the United States. Some positions may also require verification of your education, professional licensure and/or certifications, and prior employment.

Who Is CCRM Fertility?

CCRM Fertility is a global pioneer in fertility treatment, research and science. Founded by Dr. William Schoolcraft 35 years ago, CCRM Fertility specializes in the most advanced fertility treatments with deep expertise in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. CCRM Fertility leverages its own data and a dedicated team of in-house reproductive endocrinologists, embryologists and geneticists to deliver industry-leading outcomes.

CCRM Fertility has 34 locations in North America, serving patients in 12 major metropolitan areas, including Atlanta, Boston, Dallas-Fort Worth, Denver, Houston, New Jersey, New York, Northern Virginia, Minneapolis, Orange County, San Francisco Bay Area, and Toronto.

CCRM Fertility is a proud strategic partner of Unified Women’s Healthcare, a focused women’s health company that strategically operates, affiliates, or invests in business that drive better outcomes and experiences for patients for every milestone and moment of her healthcare journey. For more information, visit www.ccrmivf.com.

Equal Employment/Anti-Discrimination

We are an equal opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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