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Clientteam Counsel Practice Assistant – Remote
Company | Ogletree Deakins |
Address | Orange County, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Law Practice,Legal Services |
Expires | 2023-07-25 |
Posted at | 10 months ago |
Position Summary
- Assist with mentoring new staff
- Preparing Documents: Using word processing and document management software, the Practice Assistant 3 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
- General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
- Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
- The Practice Assistant 3 may be responsible for additional administrative assistance and may, on occasion:
- Assist with piloting new software
- Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
- Understanding of correct grammar, spelling and punctuation.
- Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software.
- Time management skills and ability to work independently as well as with a team.
- Knowledge of legal terminology, legal documents and legal processes.
- Superior organizational skills including filing, calendaring, and proofreading.
- Strong proofreading skills.
- Accurate typing of at least 70 words per minute.
- Regular predictable attendance.
- 4+ years of experience as a practice assistant or legal secretary.
- Excellent communication skills, written and verbal.
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