Clerk - Accounts Payable

ROLE AND PURPOSE: To facilitate the operation of the Accounts Payable Department by applying good communication and organization skills, by entering accurate data, maintaining assigned vendor accounts, ensuring vendors are paid timely and correctly as well as processing employee and non-employee reimbursements/advances.

QUALIFICATIONS:

Education/Certification:

• High School Diploma required

Experience:

• Excellent data entry, 10-key by touch, and oral and written communication skills
• Basic knowledge of Accounting debits and credits
• Three years of data entry experience and general office work experience required
• Three years A/P experience preferred;
• Basic understanding of school district or government accounting and purchasing procedures
• TEAMS Requisition, Purchase Order and Check Request experience is preferred
• Proficient in Microsoft Excel and Word

Major Responsibilities and Duties:

• Edit batches of invoices input by other A/P Staff, checking for accuracy
• Communicate with vendors, schools, parents or departments concerning problem invoices, check request, reimbursements, travel request, and expense reports
• Experience with three-way match rule
• Input and Approve Check Requests
• Perform other duties and/or assignments as requested by the Coordinator
• Input Credit Card Expense report for payment
• Ability to analyze and process a high volume of invoices for assigned vendors
• Create a basic spreadsheet and memo using Microsoft Excel and/or Microsoft Word
• General understanding of W-9 preferred, but not required
• Reconcile statements received from assigned vendors on a monthly basis
• Calculate and Review for approval Travel Request and Expense Reports
• Must be able to scan and attached documents to ERP system and email
• Input Non-Employee Reimbursements as well as Athletic Payment Authorizations
• Open, date stamp, sort, and distribute incoming mail.
• Screen invoices to determine if a discount should be taken
• Weekly review of invoices invalidation
• File numerically and alphabetical