Accounts Payable Specialist (Entry Level)

Accounts Payable Specialist- $40,000+/year

Guest Services, Inc. is now hiring an entry level Accounts Payable Specialist at our corporate office in Fairfax, VA. No experience necessary, training will be provided.

Pay range is $40,000 - $45,000/year and is based on experience. Partial remote-work options may be available.

Guest Services, Inc. offers amazing benefits such as medical, dental, vision, a 401K savings plan, paid time off, employee discounts at recreational and lodging facilities nationwide, and more!

Apply today to join our All Star Team!

JOB SUMMARY

The Accounts Payable Specialist is responsible for providing support for full cycle accounts payable including invoice entry, researching and resolving payment issues, and assisting field managers in managing payables. This position also processes the Company’s daily mail and reports to the Accounts Payable Supervisor.

ESSENTIAL FUNCTIONS

• Assist with monthly close out.
• Operates postage machine as necessary.
• Research payment and accounting discrepancies and resolve.
• Assist field managers by directing them to available reports and training resources.
• Filing, scanning, and copying.
• Accepts package deliveries.
• Electronic file loading from vendors into ERP system.
• Collects mail and fills outgoing mailbox.
• Respond to inquiries (phone/email/in person) for AP department. Answer routine and non-routine questions.
• Daily mailroom responsibilities:
  • Retrieves incoming mail from the company mailbox and sorts and delivers to applicable departments and/or employees.
  • Operates postage machine as necessary.
  • Collects mail and fills outgoing mailbox.
  • Accepts package deliveries.
• Perform other duties as assigned.
• Retrieves incoming mail from the company mailbox and sorts and delivers to applicable departments and/or employees.
• Assist with verification of statements and open reports from vendors.
• High volume, accurate, and on-time data entry of vendor invoices, ensuring appropriate documentation has been included.
• Corrections to invoice and accounting entries.
• Assist with mailing checks with special instructions as required.
• Run queries and reports.

SKILL AND KNOWLEDGE REQUIREMENTS

• Willingness to learn. Ability to listen and follow directions, asking questions for clarification.
• Attention to detail and ability to work under time constraints.
• Effective communication skills. Demonstrated talent for interacting with a wide variety of people.
• Ability to effectively organize and coordinate multiple priorities.
• PeopleSoft and/or Workday experience preferred.
• Proficiency with Microsoft Office (Word, Excel, and Outlook).
• High School Diploma or GED equivalent.
• Ability to problem solve. Ability to maintain confidentiality.

PHYSICAL AND MENTAL REQUIREMENTS

• Use hands and arms to reach for, grasp, and manipulate objects.
• Occasionally stoop, kneel, or crouch.
• Lifting, carrying, and pushing up to 15 lbs. frequently, up to 30 lbs. occasionally.
• Constantly communicates and receives verbal communication with other employees.
• Reading and writing work-related documents in English.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Ability to sit at a desk in front of a computer for most of the work day.

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.