Building And Facilities Manager

POSITION OVERVIEW – The Building and Facilities Manager (BFM) is responsible for overseeing all of the club’s buildings, common grounds, pool, tennis courts and amenities. The successful candidate will manage a comprehensive facilities maintenance program to maintain the quality of all club facilities in accordance with sound engineering practices. The BFM will oversee all day-to-day operations of facilities maintenance department and what is required with personnel; directs service calls; repairs, alter and install all work according to developed or pre-set guidelines; troubleshoot malfunctions; and respond and direct all service calls. They will carry out, supervise or coordinate all club repairs and general maintenance as needed for equipment, furniture, masonry, building structures and utilities to maintain the club property in optimal condition and appearance.

The BFM will oversee day-to-day operations of the Club Grounds and will work closely with the golf course superintendent and the general manager to follow and enforce standard operating guidelines.

The ideal candidate will be:

• Appropriate analytical skills, attention to detail and organizational skills.
• Loyal and trustworthy with uncompromising integrity who has the experience and Job Knowledge, Core Competencies and meets Expectations for the position.
• Is a proactive and results driven manager.
• Extremely organized and detail oriented and possesses great observational skills.
• Demonstrates ability to manage multi-discipline projects and utilize technical support staff if necessary.
• Is open and responsive with team members
• Hands-on capabilities for repairs.
• Plans, implements and administers preventive maintenance programs.
• Is mechanically inclined with all-around knowledge of mechanical systems, plumbing, electrical and refrigeration.
• Has organizational abilities to coordinate club projects.
• Ability to develop and maintain awareness of occupational hazards and safety precautions; Skilled in following safety practices and recognizing hazards.
• Is an excellent communicator
• Prepares annual budgeting of repair and maintenance, clubhouse grounds, powerhouse, and capital expenditures.
• Has a knowledge of repairs and seasonal openings and closings of the club operations.

Job Tasks/Duties

• Responsible for maintaining a clean and safe working environment with continual emphasis on promoting employee health and safety.
• Conducts daily facilities walkabouts and specific site inspection on an as-needed basis.
• Procures bids and contracts required for all improvements. Coordinates in-house retrofit and cosmetic improvement program as directed by management.
• Effectively coaches and mentors’ employees; proactively supports employee involvement and development; counsels’ employees on performance standards.
• Maintains accurate maintenance and repair records of equipment and machinery.
• Ensures that all building maintenance and repair activities are identified, scheduled and completed.
• Supervises the maintenance of common areas, swimming pool water, lawns, shrubbery and trees, tennis courts, and other recreational areas.
• Maintains work order database on a daily basis, trains and schedules housekeeping staff.
• Helps develop and maintain a resource management plan that outlines short-term and long-term requirements for repair and maintenance, capital replacement and capital requirements.
• Collects maintenance and work orders from department heads for approval by the General Manager.
• Maintains inventory of cleaning, maintenance, repair and related supplies.
• Monitors all work done by outside contractors and communicates the status of each project to the General Manager.
• Performs other duties as assigned by the General Manager.
• Issues supplies and equipment to employees necessary to complete all housekeeping needs.
• Experience with Geothermal heating and cooling is preferred, but not required.
• Consults with the general manager and golf course superintendent with respect to architectural standards and infrastructure related to budget approvals and endorsement of major projects.
• Supervises the purchasing of all goods and materials; initiates purchase orders for physical plant and facilities maintenance supplies, machinery, equipment, parts and services, as required.
• Coordinates the servicing and repairing of systems for lighting, heating, ventilating, fire, drainage, plumbing, electrical, painting and related maintenance activities.
• Hires, supervises, schedules, trains and evaluates any Repair or Maintenance Mechanics, Plumbers, Electricians, and Custodial Staff.
• Maintains and monitors fire, phone, data, music, cable and TV systems for all facilities.
• Assists with preparation of special functions, parties, tournaments, etc., by installing tents, setting tables and chairs and constructing display pieces.

Requirements

CANDIDATE PREFERED EDUCATIONAL AND CERTIFICATION QUALIFICATIONS

• Impeccable verbal and written communication skills
• Minimum of 3 years’ experience in facilities management position with acceptable certifications and education
• Working knowledge of electrical, mechanical and HVAC systems
• Pool and aquatics facility understanding and protocol (Local and State license desired)
• Excellent project management skills
• Work effectively with the club’s department heads and General Manager
• Demonstrate leadership skills with fellow team members and contractors
• Able to read and understand complex electrical, mechanical and automation systems
• Housekeeping organization skills

Benefits

SALARY AND BENEFITS Salary is open and commensurate with qualifications and experience. The position has the flexibility to be part-time or full-time depending on the right candidate. The club offers an excellent benefit package including insurance, 401K, uniforms, continuing educational opportunities, paid time off, and potential bonus.