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Billing Specialist Jobs

Company

Munger, Tolles & Olson
Address , Los Angeles
Employment type FULL_TIME
Salary $75,000 - $85,000 a year
Expires 2023-10-11
Posted at 9 months ago
Job Description
Billing Specialist
Position Type: Full time; Nonexempt
Hybrid Scheduled
Location: Los Angeles
Salary Range: $75,000.00 - $85,000.00*
  • The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.
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JOB SUMMARY:

The Billing Specialist is responsible for performing routine and advanced billing functions, inclusive of review and maintenance of client bills, compliance with client billing requirements, and electronic Billing. In addition, the Billing Specialist will be responsible for resolving billing related issues from internal and external clients. The Billing Specialist will coordinate with Accounting and/or other departments to address questions/problems related to the billing process.
JOB FUNCTIONS
Review and maintenance of client bills:
  • Auditing client bills, including reviewing time and expenses for rate compliance, narrative corrections, transfers and other billing issues, as well as finalizing invoices.
Compliance with client billing requirements:
  • Responsible for ensuring Firm’s bills are in compliance.
  • Familiar with any special billing requirements of assigned clients.
Electronic Billing:
  • Ensure that all e-billing issues, including deductions, are monitored and resolved timely and provide submission and problem-solving assistance where needed.
  • Work collaboratively with supervisor to support client e-billing systems, including user and security administration, entering budgets, status reports, and matter profiles in various sub-systems.
  • Perform ad hoc analyses of complex client accounts in regards to collections, rates, and reduced and rejected invoices.
  • Ensure that timely and helpful communications are sent to appropriate parties to resolve any issues, including identifying and communicating the resolution efficiently and effectively.
  • Assist with month-end closing and reporting as needed.
  • Proactively monitor e-billing progress, including status reporting in e-billing systems and eBillingHub, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.
  • Technical and logistical tasks with internal staff, vendor staff, and client’s designated personnel when clients transition to electronic billing.
  • Act as a liaison between billing attorneys and billing secretaries, attorneys, and/or organization (customers) and the billing staff.
  • Responsible for preparing invoice file(s) sent to the client; inclusive of reviewing the file in eBillingHub to verify accuracy and compliance with the client’s billing guidelines and resolution of e-billing issues.
  • Accurate and timely completion of assignments and inquiry responses. Ensure that all tasks and duties are done within the Firm’s set guidelines and policies.

TOOLS
  • MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Other hardware/software as required
  • Collaborati, Serengeti, DataCert (ShareDoc), CounselLink.
  • Elite 3E
  • EBilling Hub
  • Computer
  • Printer, Fax, Scanner, Photocopier, Shredder
  • Telephone
  • Software systems, particularly:
MINIMUM JOB QUALIFICATIONS
  • An ownership mentality, a commitment to proactive communication and exceptional follow- through skills are essential for success in this position.
  • Bachelor’s degree in Business, Finance, Accounting, or equivalent, preferred. Minimum of five (5) years’ billing/eBilling experience in a law firm environment. Experienced with Elite 3E and eBilling; eBilling HUB preferred.
  • Must effectively communicate with all levels of personnel, have excellent attention to detail, and work well under pressure.
  • Strong knowledge of MS Excel (VLOOKUP, Pivot Tables, SUMIF and similar functionality).
  • Excellent organizational skills and ability to strategize, multi-task and prioritize are required.
  • Must have an exemplary customer service mindset, be highly motivated, and enjoy a team-oriented atmosphere.
PHYSICAL DEMANDS
Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs
WORKING CONDITIONS
Quiet office environment in a high-rise building, seated the majority of the time.
DIRECT REPORTS
None
COMPETENCIES
Teamwork and Cooperation
Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.
Communication
Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high quality communication; listens actively and asks appropriate questions; understands the message.
Flexibility
Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.
Problem Solving
Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.
Service Focus
Desires to help or serve those requesting service to meet their needs, responsive and available when needed, proactively anticipates needs and expectations and acts accordingly to support the success of the Firm.
Self-Development
Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.
Organization and Time Management
Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.
Composure
Understands what triggers emotions and uses that knowledge to maintain a professional presence.
Analytical Thinking
Works systematically and logically to analyze information, identify causation and anticipate results. Investigates issues by drawing on own experience and knowledge and calls on other resources as necessary.
Integrity
Deals with ethical issues appropriately. Acts in a way that is consistent with Firm values.
About Munger, Tolles & Olson
Munger, Tolles & Olson has been consistently ranked on The American Lawyer’s A-List since its inception in 2004, including eight years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.
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MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.
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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.