Bilingual Office Administrator (Spanish)

CDL Utilitiesis a leading provider of telecommunication services to include underground, internal, and aerial installation of coax and fiber optic cabling. CDL Utilities also performs excavation and underground installation and maintenance services for utility service providers furnishing, electric, gas, and water systems. For over 2 decades, we have been building a reputation for quality, service, and safety.

Overview

CDL Utilitieshas an immediate need for a dedicated and reliableBilingual Office Administrator. We are looking for a hard-working and well organized individual comfortable with managing responsibilities across a range of business functions (e.g., billing, HR, etc.). The Office Administrator duties and responsibilities will include communicating with customers via email and phone, maintaining tracking spreadsheets, assisting with billing and QuickBooks data entry. This is a great opportunity for someone who has some previous office management experience but is interested in expanding their responsibilities to include other business areas.

Responsibilities:

• Monitor and edit job information in company tracking software.
• Manage office operations and procedures.
• Provide general support to visitors.
• Schedule meetings and appointments.
• Manage the office layout and order stationery and equipment.
• Partner with HR to update and maintain office policies as necessary.
• Communicate with customers, monitor company inboxes and relay job/customer information to the appropriate department.
• Manage office General and Administrative budget, ensure accurate and timely reporting.
• Maintain the office condition and arrange necessary repairs.
• Plan in-house or off-site activities, like parties, celebrations and conferences.
• Address employee's queries regarding office management issues (e.g., stationery, supplies, and travel arrangements).
• Assist in the hiring and onboarding process for new employees.
• Serve as the point person for office management duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping, etc.
• Support accounting department (e.g., invoicing, purchase orders, expenses, etc.).

Qualifications:

• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills in a fast-paced environment.
• Must be bilingual in Spanish and English.
• An inquisitive mind with an ability to suggest improvements.
• Ability to communicate effectively with team members and/or customers.
• Experience as an Office Manager, Office Administrator or Administrative Assistant.
• Proficiency in MS Office products (e.g., Excel, Outlook, OneDrive, Word).
• Attention to detail and problem solving skills.
• Associates or higher degree preferred.
• High School degree required.
• Excellent written and verbal communication skills.
• Knowledge of office administrator responsibilities, systems and procedures.
• Must be authorized to work in the United States.
• Ability to work independently.
• Must be able to pass drug, criminal, and background checks.

CDL Utilitiesis an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions.

Work Remotely

• No

Job Type: Full-time

Salary: $52,000.00 - $70,000.00 per year

Benefits:

• Health savings account
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401(k) matching

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Human Resources: 1 year (Required)
• Office management: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: In person